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- Actively support the CEO and Partners in their day-to-day activities with diary management and responsive provision of documents and reports. Manage the CEO’s diary to ensure that it is up to date at all times
- Email management and screen phone calls
- Ensure all enquiries received are directed in a timely manner
- Manage travel arrangements worldwide including preparation of itineraries. Organise efficient and cost-effective travel solutions to for staff globally to include flights, trains and accommodation
- Manage expense claims (Company uses SAP CONCUR).
- Prepare reports, meeting minutes and correspondence as required
- Event organisation e.g. internal meetings, dinners, etc.
- Devise and maintain office systems, including meeting room bookings
- Coordinate reports and other documentation for Partners
- Support the finance team by undertaking AP & AR tasks
- Minimum 5+ years' experience working in a similar EA role at C-Suite, ideally with international scope. Aviation industry experience is desirable, but not essential.
- High level of competence in travel management, booking complete itineraries in all regions.
- Highly proficient in the use of all MS Office family products, especially PowerPoint and MS Project
- Excellent interpersonal and communication skills both written and oral with a positive, problem-solving approach to daily tasks
- Possesses the ability to effectively communicate with individuals and groups across multiple geographies with cultural awareness and respect for others.
- Comfortable and proficient in organising own time effectively
- Must possess a high level of integrity, trustworthiness and tact with a proven ability to maintain confidentiality and exercise discretion
- Flexible within the role and willing to undertake other tasks as required
- A highly professional presence with excellent communication skills
