Payroll Officer

We are inviting applications for Payroll officer for an international Bank based in city London .

1

JOB ROLE

To provide the highest standard of payroll services and to administrate the company's payroll for local and expatriate staff, Appraisal System, Time and Attendance System, Tax Returns and miscellaneous.

2

JOB RESPONSIBILITY

Administration:

Ø To ensure that payroll systems are maintained and updated with changes including new starters and leavers, changes in benefits, employment status and other miscellaneous changes in a timely and accurate manner and in compliance with the Data Protection Act 1998

Ø First point of contact for the staff appraisal system, responsible for implementation and monitoring of the system

Ø Responsible for updating and monitoring the Time and Attendance system Mitrefinch

Ø To maintain a monthly payroll file for all new starters, leavers, bonuses and all other changes

Ø Comply data for IBG, Bonuses and for Life Insurance for empolyees

Ø To provide support to the HR team with any additional administrative activity and any other duties as required by the business.

Ø P11D's and Tax Returns for Expats

Ø Contract renewals and preparing approval notes for the management

Ø Processing invoices in a timely manner

Ø Managing petty cash and balancing it at the end of the month

Payroll Processing:

Ø Checking all monthly HR changes inputted and processed on ADP in a timely manner and committing the payroll, including statutory year end returns, P11D's and P60s. Processing the changes in absence of HR Associates

Ø Responsible for creating, maintaining and updating all payroll processes

Ø To handle all employee salary and payroll queries (locals and expats)

Ø Responsible for all reporting from payroll in line with HR and business requirements

Ø Checking the pension file provided by ADP, reconciling pensions payments with the file received from ADP and payment made to pension providers. Sending the pension file to our Pension providers (Scottish Life, Prudential and Friendslife)

Ø Managing season ticket loans and personal loans issued. Preparing and submitting the control return form to CEO every month

Ø Reconciliation of payroll - ensuring correct transactions are posted in the GL Finacle file received from ADP for the Locals, ensuring reversal of entries in case of incorrectly posted.

Ø Making manual payments outside the payroll with Head HR's approval

in conjunction with the Operations team in a timely manner

Ø Compiling Data from the General charges file received from Accounts Dept and reporting to King and King for the Expats Payroll. Good understanding of all the benefits that needs to be reported on the payroll file which are grossed up for tax purposes

Ø To assist expatriate employees with HMRC and NI number applications and submission of HMRC documentation when expatriate assignments have ended. Responsible for collating information for the Tax Returns

from the expats, preparing data for the Tax Returns, PSA and P11d and submit to King & King in a timely manner

Ø Responsible for the timely and accurate remittance of PAYE and NI payments for expats inconjuction with Operations Team

Ø Ensuring all new joiner's and leaver's documents are available to expats for the payroll processing

Ø Ensuring Third Party Payments are made well in time to HMRC for Tax and NI for Expats

Other Duties:

Ø To perform any other duties as delegated by the Head - HR

3

COMPETENCY

Ø Results Oriented - possesses the ability to identify actions necessary to achieve task completion and to obtain results; the ability to meet schedules, deadlines, quotas and performance goals.

Ø Self-Management - possesses the ability to prioritize and complete tasks in order to deliver desired outcomes within allotted time frames.

Ø Excellent interpersonal skills - possesses the ability to interact effectively with a wide range of people, always adopting a positive approach to resolving challenges, seeks win/win outcomes.

Ø Excellent numerical ability.

Ø Possesses an eye for detail.

4

KEY INTERACTIONS/NETWORKS

- All staff

- External Service Providers such as pension administrators, insurance brokers and payroll providers.

5

REPORTING RELATIONSHIP

Reports directly to the Head - Human Resource Department.