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Tasks:
- Reception/Front of House focus
- Will be responsible for buzzer entries, greeting attendees, ensuring sign in, etc
- Administrative functions include uploading of attendance registers, scanning, updating of documentation (incl Word and Excel)
- Other functions include printing and displaying posters and information in the centre, managing booking enquiries and keeping the event calendar up to date
- Data entry/management of data tracker workbooks
- Business Support work, including the management, maintenance, uploading of data. General administrative, business support and data-based task.
Responsibilities:
- Receive, sort and distribute incoming and outgoing post.
- File records in an accurate and timely fashion and maintain electronic or paper filing systems.
- Support the organisation and delivery of events and training courses (including booking rooms, venues or catering and arranging travel/accommodation).
- Support the organisation of statutory visits and meetings and conferences.
- Take accurate notes at meetings or other events.
- Raise Purchase Orders (PO's) and process invoices.
- Arrange payments to customers via prepaid cards, BACS transfer or other mechanisms in accordance with financial regulations.
- Assist in the delivery of general office management tasks.
Requirements:
- Demonstrable experience of providing a high-quality and comprehensive administrative service, delivering core business processes to agreed performance standards.
- Demonstrable experience of dealing effectively with the public face to face, by telephone and via web enquiries.
- Experience of working within a busy team.
- Experience in handling confidential issues in an effective manner.
- Experience in working within a pressurised environment, prioritising and organising conflicting workloads.
- Experience of liaising effectively with both statutory and non-statutory agencies would be ideal.
If intereseted, please submit CV and call Varsha on (phone number removed) between 9am to 5pm for more information.
