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MAIN RESPONSIBILITIES
- Assist with the maintenance of complex service charge estate, including NIA & density calculations.
- Assist estate managers in preparation of service charge budgets, apportionment of service charge budgets, and input into Yardi system within expected timeframes.
- Ensuring best practice with RICS/ARMA service charge guidelines.
- Raise quarterly service charge demands in a timely manner.
- Reviewing service charge expenditure and investigating variances against budget, request forecasting adjustments if required, presenting service charge reports at monthly budget meetings.
- Preparation of the year end service charge accounts and reconciliation, including liaising with service charge auditors, within expected timeframes.
- Resolve queries raised by leaseholders and proactively manage relationships with leaseholders.
- Reconciliation & recharge of tenant and landlord direct recoveries in a timely manner.
- Prepare quarterly trial balance and balance sheet reconciliations, to assist the Service Charge Manager & Financial Controller in presenting financial results to Group Finance on a quarterly basis.
- Liaise with financial/ group accounts teams and external auditors as required for statutory and group reporting and audits.
- Assist the wider service charge team with other tasks as may be required.
PERSON SPECIFICATION
- Experience of at least 5 years in a service charge accounting background within a Property Management environment is essential. Broad experience across commercial, residential and retail service charges is highly desirable.
- Experience using property management systems is required. Experience with Yardi would be an advantage.
- Part qualified accountant or a desire to undertake an accounting qualification is highly desirable.
- The candidate must be able use initiative and work independently under pressure to be able to meet strict deadlines.
- Strong data analysis skills and an ability to identify and resolve problems is essential.
- Possess good communication skills and a desire to work closely with the wider Property Management Services team. Be able to establish good working relationships across the organisation.
- Good Excel skills and an ability to present financial results in a concise and understandable manner is essential.
