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Key Responsibilities
Human Resources Responsibilities- Manage daily HR operations, ensuring smooth execution of all HR processes.
- Oversee recruitment efforts, collaborating with senior management, department heads, and recruitment agencies.
- Conduct interviews in collaboration with department managers.
- Supervise onboarding for new employees, contractors, and temporary staff, ensuring compliance with all necessary checks and inductions.
- Manage probation reviews, working with department heads to ensure accurate completion.
- Administer the annual performance management process, ensuring staff appraisals are completed, training needs are identified, and objectives are set.
- Ensure that all roles have up-to-date job descriptions and organisation charts.
- Maintain personnel files in accordance with GDPR and organisational procedures.
- Ensure training records are kept current, especially mandatory training for regulated staff.
- Conduct regular salary reviews and support the annual bonus/salary cycle.
- Oversee payroll, including HMRC processes and tax-related submissions.
- Ensure compliance with immigration, visa, and work permit regulations.
- Manage employee benefits, including pensions and insurance schemes.
- Prepare and submit regular HR reports for senior management.
- Develop HR strategies in alignment with the Bank's long-term objectives.
- Ensure all policies, procedures, and handbooks are kept current.
- Provide guidance on UK employment law and employee relations issues.
- Collaborate with the Compliance Department to meet regulatory expectations for certified staff.
- Manage the certification and recertification of staff for regulatory purposes.
- Oversee day-to-day facilities operations, ensuring all building systems are functioning efficiently at both owned and leased premises.
- Manage maintenance schedules and ensure that repairs are carried out promptly to minimise disruptions.
- Ensure compliance with health and safety regulations, conducting regular safety audits, risk assessments, and emergency procedures.
- Oversee security arrangements and manage relationships with contracted security staff.
- Review and manage contracts related to office operations and equipment.
- Maintain and distribute all relevant policies and procedures for facilities management.
- Ensure all employees are trained in emergency procedures, including fire drills.
- Protect branch assets against risks such as fire and theft, ensuring appropriate security measures.
- Control access to the premises, ensuring accurate records of keys and fobs are maintained.
- Provide support for urgent facility-related issues, offering out-of-hours availability as necessary.
- Education/Qualifications: CIPD / HR Degree or equivalent.
- Experience: A minimum of 5 years in a similar HR & Facilities role, ideally within the financial services sector.
- Expertise: In-depth knowledge of HR policies, procedures, and UK employment law.
- Skills:
- Excellent communication skills (both written and verbal).
- Ability to influence and engage with staff at all levels, including senior leadership.
- Strong interpersonal skills for managing relationships with suppliers, contractors, and employees.
- Proficiency in Microsoft Word, Excel, and PowerPoint.
- Attention to detail and accuracy in all tasks.
- Experience in managing HR operations, employee relations, and facilities.
Monday to Friday, 9:00 AM - 5:00 PM (Office-based)
Benefits- Private Medical Insurance
- Life Insurance
- 25 Days Annual Leave
- Dental Insurance
- Non-Contributory Pension Scheme
- Annual Discretionary Bonus
Our client is committed to fostering a diverse and inclusive workplace where all employees are valued and respected. The organisation maintains a professional environment, ensuring that staff feel empowered and supported in their roles.
This is a great opportunity for an experienced HR & Facilities professional to make a significant impact in a reputable financial institution, shaping the HR and facilities strategies while ensuring the operational efficiency and safety of the Bank's workplace.
