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Responsibilities:
- Answering switchboard, directing calls, taking messages where necessary.
- Meeting and greeting clients or staff, from both external and internal resources.
- Management of our meeting room booking system within the client meeting suite and ownership of reservations of our internal meeting rooms and offices, on the trading floor for staff local and overseas.
- Setting up of relevant AV requirements for meetings.
- Hospitality arrangements for meetings. Replenishment/reset of meeting rooms and ad-hoc support with larger events.
- Booking cars/taxis for staff and guests.
- A team player in the Facilities department with ad-hoc and recurring duties.
- Support to UK staff to include travel booking, diary management across multiple time zones, printing documentation, and processing internal expense reports as required.
- Providing administrative support throughout the business on an ad-hoc basis to HR, Legal, Compliance and Investor Relations e.g. short term business visitor support, printing and binding of materials.
- Assisting the Social Committee with organisation of Company Events.
- Handling of courier requests/bookings.
- Ordering of stationery and general office supplies including towels for the washroom area.
- Ensuring accounts are up to date with reception orders such as florists, newsagents etc.
- Processing of invoices through in-house corporate reporting system.
Skills and requirements:
- Must have a courteous and professional manner.
- Previous reception/front of house experience is essential.
- Must possess the confidence and ability to communicate well at all levels.
- Excellent attention to detail. Proficient with Microsoft Office, i.e.: Word, Excel, PowerPoint, Outlook.
- Ability to use good judgment and discretion when handling confidential and sensitive information.
- Demonstrates a 'can-do' attitude.
- Experience of working in Investment/Private Equity/Asset Management Sector would be advantageous.
