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A new role working for an established property firm located in the heart of London's West End, are seeking a Meeting Room Coordinator to ensure the smooth operation and high-standard management of their meeting rooms.
- This is a part-time role working 4 days a week, Monday to Thursday.
The Meeting Room Coordinator will play a pivotal role in maintaining our professional environment by managing meeting room arrangements and providing top-tier service to both internal and external attendees.
Key Responsibilities- Daily Preparation:
- Coordinate meeting room schedules using Outlook, ensuring all rooms are set up in advance.
- Prepare boardrooms with essentials such as lights, glasses, cups, tea, coffee, and water.
- Meeting Support:
- Provide fresh refreshments for all meetings as per requests.
- Liaise with visitors and attendees during extended meetings to meet ongoing requirements.
- Arrange and serve lunches for lunch meetings.
- Clear and clean meeting rooms after each use.
- Stock and Maintenance:
- Maintain kitchen stock, including coffee, tea, milk, fruit, and biscuits.
- Ensure meeting rooms are fully stocked with stationery.
- Report any maintenance issues (e.g., lighting, air conditioning, carpet stains) to the receptionist.
- Assist the receptionist in liaising with suppliers when necessary.
- Additional Duties:
- Provide holiday and backup reception cover as required.
- Support marketing events and off-site hospitality events when needed.
- Undertake other reasonable duties as requested.
- At least 12 months of experience in a similar role.
- A proactive approach to delivering excellent service.
- Strong organizational and time-management skills.
