Receptionist

Receptionist

Financial Services

London

We are very excited to be working with an award winning short term lender, on their search for a Receptionist to join the growing team.

This role is responsible for several functions in the Company, but mainly to assist the CEO’s Executive Assistant, employees, and guests for seamless business operations. You’ll also often be the first person that employees and potential clients see, so you’re always representing the company.

Key Responsibilities

• Meeting & greeting all visitors to the office
• Ensuring temp checks are performed & recorded
• Making teas & coffees for visitors
• Answering the main office door via the intercom & greeting arrivals (guests, deliveries etc)
• Organising couriers, taxis, post
• Organising post received & distributing
• Answering inbound phone calls & transferring or taking messages
• Maintaining 3 x email accounts
• Ensuring the office is well stocked for milk, tea, coffee etc
• Making sure communal areas & desk areas are kept clean & tidy
• Ensuring stationery supplies are well maintained - organising weekly orders
• Submitting & filing of purchase invoices
• Ensuring the stationery cupboards are kept clean, tidy & replenished
• Ordering & collecting purchases for the CEO
• Booking restaurants for lunches & dinners
• Maintaining fixtures spreadsheets for sport events
• Filing - soft copy & hard copy
• Preparing & maintaining filing inventories
• Liaising with cleaning agency
• Assisting with sourcing corporate gifts for investors, clients, brokers etc
• Ordering business cards for whole team
• Assisting with new starters - IT equipment, phone, key fob etc - ensuring all details are logged

Skills

• Providing a high-quality of work, with a proactive attitude
• Warm and personable attitude
• Being able to work at pace without errors
• Articulate
• Proficient with all MS Office packages

• Accuracy and attention to detail
• Organisational and time management skills
• Outstanding verbal and written communication skills
• Proficiency in filing and paper management, including the ability to manage business correspondence and the ability to handle confidential information
• Excellent problem-solving skills, the ability to research and an aptitude for helping other people
• Efficient
• Able to deal with challenging clients or customers
• Self-motivated