Receptionist

My client, a leading London Law Firm are looking to recruit a receptionist into their growing team.

Position Summary -

Receptionist Providing efficient and professional telephone and front of house services, ensuring a positive and welcoming representation of the company in all dealings with clients (and others), and assisting the Office Manager and the HR Manager with the day-to-day management of the office.

Responsibilities:

• Answering incoming calls promptly and politely, forwarding them as appropriate and taking accurate messages
• Greeting visitors as they arrive, and escorting them to meeting rooms
• Managing meeting room bookings, and maintaining meeting rooms throughout the day
• Maintaining the general appearance and tidiness of the client waiting area, including the supply of newspapers, magazines, and flowers (etc.)
• Opening, scanning, and distribution, of the post and DX each morning
• Coordinating refreshments for meetings as required, and lunch orders for client and staff meetings
• Ordering milk and fruit for the office, and maintaining supplies in each kitchen
• Maintaining a record of visitors to the company, and ensuring they have visitor passes
• Keeping records of all "by hand" deliveries received
• Arranging couriers, and keeping written records of outgoing deliveries
• Assisting with the issue and management of security passes - including for maintenance work and cleaners
• Undertaking Emergency First Aid at Work and fire marshal training
• Assist in organising client and administrative files (both electronic files and paper version, as appropriate), in line with internal requirements.
• Collate PDF documents and send these out for signature.
• Assist with the process for opening a new matter - including conflict searches and preparing client care letters and terms of business.
• Complete all work necessary to allow completed files to be archived.
• Any other secretarial or administrative duties, as reasonably required.

Key Competencies/Skills:

• Organised, and able to prioritize their work effectively
• Excellent communication skills - both verbally, and in writing
• Strong attention to detail - including the ability to take accurate and appropriately detailed messages
• Excellent customer service skills, always acting professionally
• Strong administrative skills - including the use of Office programs (Outlook, Word, Excel (etc.)
• Good problem-solving skills
• Flexible and adaptable, and willing to help others
• Professional appearance - with a friendly and welcoming personality

Apply today for immediate consideration!