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Executive Receptionist & Administrative Assistant
Location: West End, London - Full Time, Office-Based, Permanent
Industry: Global Investment Management
Salary: £38-42,000
About the Role
Our client is seeking an exceptional Executive Receptionist & Administrative Assistant to join their front-of-house team in a busy and dynamic London office. This role requires a professional and highly organised individual to manage reception duties, provide administrative support, and ensure the smooth operation of office facilities. The successful candidate will play a crucial role in maintaining a welcoming and efficient environment for both staff and visitors.
What You'll Be Doing
Reception:
Providing professional reception and telephone coverage, handling incoming calls and emails with courtesy and efficiency. Welcoming and directing visitors, including clients and vendors, ensuring a professional front-of-house experience. Managing conference room bookings, setting up and clearing meeting spaces, and coordinating AV facilities for office meetings. Maintaining communal areas, pantries, and supply rooms, ensuring they are fully stocked and organised. Liaising with building management for security and maintenance services and keeping accurate office records.
Administrative Support:
Assisting various departments with administrative tasks, including scanning, printing, binding, and distributing mail. Organising domestic and international couriers and ensuring office documentation is maintained accurately. Supporting business events, staff engagement initiatives, and fundraising activities. Coordinating catering for client and office meetings and assisting with weekly staff lunches.
About You
The ideal candidate is a proactive and detail-oriented team player with a strong ability to multitask and prioritise tasks efficiently. They will have a minimum of three years of recent, comparable experience in a front-of-house or administrative role, demonstrating outstanding communication skills across all levels. Proficiency in Microsoft Office Suite is essential, alongside a high degree of punctuality and reliability. The successful candidate will thrive in a fast-paced environment, possess excellent organisational skills, and maintain a polished and professional demeanour.
If you believe you are the right fit for this position, we encourage you to apply. This is a fantastic opportunity to be part of a dynamic organisation and contribute to a high-performing team.
