Team Assistant / Receptionist

Team Administrator/Receptionist

London - City

5 days in the office

9-5pm

A highly entrepreneurial financial services business is looking for Team Assistant / Receptionist to support the EA and Team PA as well as being based full time on reception. The business has an international flavour and is growing fast.

They operate in a highly inclusive style where staff are trusted and treated well. They are offering excellent scope for development alongside an amazing salary and benefits package which includes a very generous bonus!

Ideally you will be working in SME style Financial/Insurance services, but they are flexible

Role Purpose:

As the first point of contact for the business in the City office, the Receptionist /Team Administrator plays a vital role in providing exceptional service to visitors and ensuring the smooth operation of front desk activities. The Receptionist / Team Assistant also supports the Executive team with various administrative tasks. The nature of this role requires the job holder to be present in the office 5 days a week.

Team Administrative Support:

• Handle incoming and outgoing mail, deliveries & couriers.
• Assist with maintaining office supplies inventory
• Liaise with IT Manager when the printer toner is running low or any IT issues
• Assist with travel arrangements for the Executive & Senior Management
• Process expenses claims for the Executive team & Senior Management.

• Provide general administrative support as and when required by the Executive & Senior Management team.
• Collaborate with team members to support office operations and events.
• Book restaurants for the Executive & Senior Management team.
• Work collaboratively as part of the administrative support team.
• Use initiative on a daily basis to rectify facilities-related matters (e.g. replenish the coffee beans, empty the dishwasher, ensure the kitchen is tidy etc)

Front Desk Operations:

• Greet and welcome visitors in a warm and professional manner.
• Maintain a clean and organised reception area.
• Manage the visitors sign-in process, liaising with the building management, and notify staff of their arrivals.
• Manage meeting room bookings & ensuring rooms are adequate for each meeting

Essential skills :

• Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Professional appearance and attitude.
• Ability to multi-task in a fast-paced environment.
• At least 2 years’ experience working in a similar role

Desirable:

• Insurance/FS experience is ideal but not mandatory
• French language proficiency ideal also