Job Profile: Our wonderful client is on the the lookout for a talented and experienced receptionist or team assistant to join their lively office in London.If you're someone who can bring their skills to the table and provide top-notch support across different admin tasks, we want to hear from you!They are looking for someone who's proactive, adaptable, and ready to jump in wherever needed. This role is a great chance to be a key part of our team and help keep their office running smoothly.Key Responsibilities: The role will have three main focus areas:Reception (30%) ? Greeting guests on arrival? Answering the phone and taking messages if people are away from the desk? Managing the switchboard? Arranging passes for staff/guests? Setting up meeting rooms for internal and external meetings (incl. arranging tea, coffee and water)? Sign for deliveries / couriersTeam Assistant (60%) ? Providing primary support to the EA including (but not limited to):? Coordinating meetings, catering and event management? Making reservations for restaurants and coordinating client invites? Coordinating travel around the UK for clients/SA staff, (mostly train, taxi and hotel arrangements)? Finalising and submitting monthly expense reports for Stephanie Jay (the general office card)? Arranging couriers around the UK and Internationally? Assisting the EA with coordinating office-based party's - staff welcome/leaving drinks, baby showers, summer and winter company functions? Providing ad hoc support to the Marketing & Client Services team for annual conferences/events - printing, creating packs for clients etc.? Providing ad hoc support to HR - arranging visa(s) and letters for International Travel/SA staff.? Providing ad hoc support to Legal - filing/applying signatures to legal documentsFacilities (10%)? Calling out vendors incl. plumbers, etc. where necessary? Ensuring the office and reception is always clean and tidy? Liaising with cleaning company when required? Arranging quarterly window and floor cleaning? Arranging painting and decorating as well as maintenance when required? Order office supplies - Stationery, kitchen supplies and supplies for the cleaners ? Maintaining a strong working relationship with building management and secretaries / receptionists on other floors in the buildingExperience Required:? Previous experience in a similar role. ? Excellent communication and influencing skills. ? Effective relationship management with internal and external stakeholders. ? Strong working knowledge of Office suite of products and online meeting applications (incl. Microsoft Teams and Zoom)
Back to searchTeam Assistant / Receptionist
LMA Recruitment
Posted 2 days ago, valid for a day
London, Greater London EC1R 0WX
Part Time
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Sonic Summary
- Our client is seeking an experienced receptionist or team assistant to join their vibrant office in London.
- The ideal candidate should have previous experience in a similar role and possess strong communication and relationship management skills.
- This position involves a variety of administrative tasks, with a focus on reception (30%), team assistance (60%), and facilities management (10%).
- The salary for this role is competitive, reflecting the candidate's experience and skills.
- Candidates should be proactive, adaptable, and ready to support various teams within the organization.
