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Expanding law firm in London is looking to hire an experienced Temporary Receptionist to join their London office on an ongoing basis from Monday 17th February 2025 for a minimum of 2 months with the possibility of this role moving to a permanent hire as the firm is going through an office move and this is a stand-alone position.
9am – 5.30pm
To £35,000 pro-rata
Stand alone role
Fetter Lane based
Temporary Receptionist duties:
• Providing administrative support to the Office Manager with regard to the facilities management of the office.
• Re-setting meeting rooms once meetings have finished.
• Greeting clients and external visitors when they arrive for meetings, following visitor sign-in procedures. Ensuring meeting rooms are kept tidy at all times.
• Overseeing meeting room bookings and ensuring appropriate room set-up and refreshments are in place, arranging catering for working lunches whenever necessary.
• Dealing with incoming deliveries, being a contact point for the building’s reception team in respect of incoming post and couriers, arranging distribution of post internally.
• Booking couriers and sending outgoing post.
• Answering incoming telephone calls, assisting where appropriate and/or taking messages.
• Organising video-conferences using the firm’s VC software, coordinating with external participants and the IT team where necessary.
• Ordering stationery and kitchen supplies and monitoring stock levels.
• Assisting with ad hoc office moves.
• Facilitating the shredding of confidential documents.
Essential requirements for the Temporary Receptionist:
• Prior experience of working in an office environment
• Effective communication, both orally and in writing.
• Friendly and professional demeanour, demonstrating high levels of client care, and having excellent organisational and time management skills • Experience and willingness to provide a top-class catering service to guests
• The ability to work efficiently and, at times under pressure.
• Excellent organisational skills and attention to detail.
• Experience of prioritising their workload in order to juggle conflicting demands and meet deadlines.
• Proficiency with Microsoft Office programs.
• Excellent customer service to both internal and external clients.
