Finance Assistant

Finance Assistant

Location: : Hybrid with office based in Mill Hill East, NW7. Staff spend most of their week in the office

Salary: £28-30K per annum (pro rata)

Hours: 35-hour week (early closing every Friday). Opportunity for the role to be a part time flexible post, with a minimum requirement of 28 hours per week

Our client is a Jewish charity who are looking for a finance administrator to join their team (1 year contract). The finance assistant is responsible for leading and assisting with daily financial processing and reporting including rent collection, bank reconciliation and credit control.

The successful candidate for this role will demonstrate previous success within a senior accounts administration position. You must be confident working independently, managing conflicting priorities and working to deadlines.

Finance Assistant Responsibilities

Rent payments

• Raising rent weekly for all tenants

• Manage all administration in relation to rent increases including notifying local authority partners via their rent increase template documents

• Set up and collect direct debit payments for rents (and donations) as and when required

• Ensure all service chargeable items are recorded correctly on our finance system throughout the year to support annual service charge setting

• Manage payment plans for rent arears

• Work in partnership with the Tenancy Support Team to manage outstanding rent payments

Purchase ledger

• Checking supplier invoices and seeking relevant approvals before entering them on our system and processing payments

• Resolve supplier queries / supplier statement reconciliations

• Work with our energy procurement consultant to manage administration on all matters relating to over 20 energy contracts

• Set up and management of direct debits for utilities

• Manage payment / invoice issues with suppliers

• Liaise with House Managers and contact suppliers with meter readings

• Manage all aspects of bi-monthly payment runs, ensuring payments are made in a timely manner, with relevant approvals from budget holders

• Undertake monthly bank reconciliations

• Responsible for all bank postings

• Manage monies on deposit providing regular reporting to the Head of Finance and CEO in relation to cash flow

• Manage intercompany transfers

• Banking of all cash & cheques

Fundraising

• Manage income and expenditure for restricted income funds including undertaking reconciliation with budget holders for these funds

• Work in partnership with the Fundraising Team to manage direct debits and standing orders

Petty Cash

• Administering and reconciling petty cash across all our 7 buildings

• Liaising with House Managers re upkeep of petty cash spreadsheets

• Reconciling spreadsheets to scanned receipts

Finance Department

• Be familiar with key Finance Department procedures and provide cover and support for the Head of Finance when necessary

• Provide support with the annual audit including uploading documents required onto the auditor’s portal in a timely manner

• Undertake other general duties as required.

Finance Assistant Requirements

• Good IT skills with an open mind and can-do approach to, if required, learn new systems (JBD use HomeMaster an integrated finance, property and housing management system)

• Proven experience of working in a Customer Service environment

• Proven Credit Control skills

• Strong written and spoken English skills

• Strong numeracy skills

• Working knowledge of purchase ledger upkeep and maintenance is essential

• Strong ability to prioritise and time manage workload effectively.

• Ability perform tasks with the highest level of accuracy

• Excellent attention to detail.

• Organisational skills and ability to use initiative

• Team worker, with flexible approach to dealing with conflicting demands