Finance Assistant

Generic Role Title:

Finance Assistant

Job Category:

Finance

Reporting To:

Finance Director

Travel Required:

No

Occupational Category:

Finance and Accounting

Responsible for team members:

No

Minimum Qualification experience:

5 years + in similar role, in an SME. Quickbooks Online experience desirable

Role Purpose:

We are seeking a detail-oriented Finance Assistant to support our Finance team in managing daily financial operations. This key role will focus on periodic reporting, daily financial operations, banking, VAT & PSA returns, AP, AR and credit control. The ideal candidate will have 5 years plus experience working in a small business, ideally using Quickbooks Online accounting system and with good excel skills.

Element

Description

Accounting & Finance responsibilities:

• Responsible for accurate & timely input of invoices and journals into Quickbooks General Ledger to ensure accurate records
• Preparation of month end P&L, Balance Sheet and Bank reconciliations to enable monthly reporting
• Maintain financial excel dashboards, reconcile to ledgers to ensure accurate data for decision making
• Raising accounts receivable invoices and manage credit control to drive timely receipts. Manage customer set up process.
• Process and verify supplier invoices and employee expense claims, and ensure timely payments to maintain good vendor relationships. Manage supplier set up process.
• Reconciliation of payments through the Woo Commerce system, ensuring transactions are transferred to the correct entity.
• Manage intercompany process to ensure intercompanies are reconciled and paid down.
• Preparation and upload of quarterly VAT returns and application of any HMRC Withholding Tax forms required for overseas customers
• Support the finance team to create annual budgets, including analysis of overheads.
• Responsible for managing corporate credit card and debit card and using the VPN machine
• Responsible for completing the annual PCI compliance process

Additional responsibilities:

• Be willing to initiate or assist with any process improvements and new system implementations

Payroll responsibilities

• Preparation of payroll spreadsheet to send to external payroll provider for processing
• PSA calculation & compliance (Benefits in Kind)

What we are looking for:

• Strong Finance and Accounting skills
• Experience in Invoicing and Financial record keeping
• Excellent Analytical Skills for financial data analysis
• Effective Communication skills, both written and verbal
• Attention to detail and organisational skills
• Proficiency in financial software tools and Microsoft Office Suite
• Bachelor’s degree in Finance, Accounting, or a related field

Benefits:

• Additional leave - Birthday leave, Loyalty leave
• Company pension scheme
• Hybrid Working

Career Growth: Lead and scale a high-performing sales function in a rapidly growing global industry.