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A prestigious nonprofit organisation is seeking a permanent Finance Assistant to join their team. The Finance Assistant is responsible for Purchase Ledger system day-to-day management, ensuring integrity of data.
The successful candidate will enjoy working on a hybrid basis for two days per week in the office and flexible working. There is also potential for AAT/ACCA/CIMA study support.
Responsibilities include but are not limited to:
- Processing of purchase invoices, expense claims, corporate visa accounts, and refund payments. Ensuring all transactions are correctly authorised and supported by appropriate documents.
- Preparation of payments for regular payment run; BACS, Online banking, Credit Card refunds and other types of payment, according to agreed schedules.
- Monitoring Direct Debits and Standing Orders, ensuring these are entered and reconciled on the payables ledger.
- Reconciliation of Suppliers’ statements and ensuring that all monthly invoices and transactions are recorded in a timely manner in accordance with monthly control timetables.
- Ensuring that suppliers’ bank details are correctly recorded.
- Dealing with all related enquiries, from suppliers and other departments in a timely manner.
- Maintain an accurate and up to date filing system providing an audit trail for all payments.
- Processing all bank transactions.
- Ensuring the Society’s purchase order and delegated authority systems are always adhered to, and supplier invoices are processed in line with agreed principles.
- Seeking system improvements to always encourage efficiency of financial processes.
- Liaising with internal stakeholders and external suppliers to remedy differences and discrepancies in invoices and payments.
- To organise banking/cash takings from all business departments, the relevant cash reports, and to prepare for the routine cashbook entries.
Experience needed
- Experience working in a charity finance team
- Experience working in multi-function and/or complex organisation
- Ability to simplify and improve financial processesÂ
Please apply to this exciting opportunity at your earliest convenience.Â
