Finance Assistant (Purchase/Sales Ledger Clerk)

Industry: Construction

Position: Finance Assistant (Purchase/Sales Ledger Clerk)

Location: London (Close to Fenchurch Street)

Employment Type: Full Time, 4 days in the office

Salary: £30k - £30k

Experience: Minimum 3 years

About Us:

We are a well-established group of companies within the construction industry, proudly operating for over 16 years. Our headquarters are based in the heart of London, near Fenchurch Street, offering a dynamic and collaborative working environment. As we continue to expand, we are seeking an experienced Finance Assistant to join the team.

Role Overview:

We are looking for a highly skilled and proactive Accounts Payable and Receivable Specialist with a proven track record in financial management. The ideal candidate will possess strong attention to detail, excellent time management skills, and the ability to work independently.

Key Responsibilities:

Sales Ledger:

• Manage billing, credit control, debt collection, and payment schedules.
• Handle client on-boarding.
• Oversee retention payments and ensure compliance with contract terms.

Purchase Ledger:

• Process supplier and contractor invoices efficiently.
• Reconcile supplier accounts and resolve discrepancies promptly.
• Manage the supplier and subcontractor on-boarding process.
• Pursue rebate schedules and credit notes.
• Forecast and Prepare supplier and subcontractor payment runs.
• Resolve accounts in debit balance and handle supplier invoice queries.
• Maintain the CRM system and reconcile with accounting software.
• Review aged debtor and creditor reports and take necessary actions.

Expenses:

• Process business expenses within Sage accounting software.

Other Responsibilities:

• Perform bank reconciliations, including PLEO & credit card accounts.
• Handle ad hoc administrative tasks as required.
• Manage the Vehicle Register
• Perform daily backups of accounting system data.
• Complete VAT and CIS returns.
• Conduct nominal and tax code checks for financial reporting accuracy.
• Maintain project status accuracy in Sage.
• Manage inter-company cross charges.

Skills & Experience:

Experience: Minimum of 3 years in a Finance Assistant or similar role, with experience in the construction industry being beneficial but not essential.

Organisation: Excellent organisational and time management skills, with the ability to prioritise tasks, meet deadlines, and take initiative.

Communication: Strong written and verbal communication skills, with the ability to interact at all levels both internally and externally.

Attention to Detail: High level of accuracy and attention to detail across all tasks.

Technology: Proficiency in Microsoft Office (Word, Excel, Outlook) and strong knowledge of accounting software.

Adaptability: Ability to work both independently and as part of a team.