Administrator

CRP Group are looking for an Adminsitrator/ Reception Assistant for one of theit clients who are a busy law firm based in London. They are looking to bring on an Administrator to provide all round administrative assistant and reception support.

The Administrator will be responsible for:

• File creation, closure and archiving.
• Assisting with compliance processes and procedures, including file scanning, shredding and record maintenance
• Creation and delivery of court bundles.
• Reception duties, record and communicate telephone messages.
• Photocopying, printing, faxing, and filing
• Meet and greet visitors, provide hospitality as required
• Diary Management: set/cancel appointments, send meeting reminders, booking travel arrangements.
• Maintain and compile records, spreadsheets and presentations using various IT programs and software;
• Process and proofread documents: Work with Microsoft Word or other software, typing and sending emails, letters or documents.
• Prepare agendas and take minutes for meetings.
• Setting up conference calls and typing up meeting notes.
• Creating mailers/promotional items.
• Sort, frank, distribute and send in-coming and out-going post.
• Arrange couriers where required.
• Records or contact list management and dataentry.
• Deal wherever possible with routine client enquiries and communications.
• Assist fee earners/departments/members of staff as directed.
• Any other task that will improve overall efficiency and administrative functions within the business

The successful Administrator will have/ be:

• 2 years experience in an admin support roledealing directly with clients/3rdparties.
• Excellent command of written and spoken English.
• Ability to stay calm and focused in a deadline driven environment.
• Detail oriented, excellent attention to detail and ability to multi-task.
• Ability to prioritise own workload with exceptional time management/organisation skills.
• Ability to use IT systems/applications (MS Office) proficiently and learn new IT skills as required.
• Confident and professional telephone manner.
• Friendly team player who takes initiative to help meet team goals.
• Positive attitude with a pro-active approach to responsibilities.
• Client facing experience and an understanding of what this requires.
• Commitment to diversity, inclusion and equality.