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The ideal candidate will manage complex travel arrangements for live events, including artist tours and production teams, ensuring seamless coordination and exceptional service delivery.
Key Responsibilities:
- Coordinate travel arrangements for artists, crews, and production teams involved in live touring events.
- Plan and manage complex itineraries, including flights, accommodations, and ground transportation, tailored to the specific needs of touring personnel.
- Liaise with production managers, tour managers, and event coordinators to ensure all travel requirements align with event schedules.
- Ensure all travel logistics are compliant with industry regulations and budget constraints.
- Handle last-minute changes, cancellations, and contingencies with efficiency and professionalism.
- Source and negotiate competitive rates with travel vendors, including airlines, hotels, and ground transport providers.
- Maintain detailed records of travel itineraries, expenses, and contracts.
- Stay updated on visa requirements, health and safety protocols, and other travel restrictions relevant to international touring.
- Develop relationships with key service providers to secure preferred rates and priority services.
- Proven experience in travel management, with a focus on live touring and production logistics.
- Strong organisational skills with the ability to manage multiple, complex itineraries simultaneously.
- Excellent communication skills for working with high-profile clients and demanding schedules.
- In-depth knowledge of international travel requirements, including visas, customs, and logistical challenges.
- Proficiency in travel booking systems and software.
- Problem-solving skills with a proactive approach to handling changes and unforeseen circumstances.
- Ability to work under pressure and meet tight deadlines.
- Experience working with high-profile clients in the entertainment, music, or live events sectors.
- Familiarity with travel policies and procedures related to artist tours and large production teams.
- Ability to provide cost-efficient travel solutions without compromising on quality or safety.
- Detail-oriented and highly organised.
- Ability to remain calm under pressure and handle last-minute requests with ease.
- Strong customer service mindset, with a passion for delivering excellent service.
- Flexibility to adapt to changing tour schedules and requirements.
