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Trainee Documemt Controller role
As a trainee Document Controller your duties and responsibilities will be:
* Working as part of a team and be able to communicate clearly
* Able to track project documentation chase project teams for any outstanding
* Handling intake, verification, creating new document numbers and storing documents
* Check for accuracy and edit files, like contracts
* Review and update technical documents (e.g. manuals and workflows)
* Copy, scan and store documents and distribute project-related copies to internal teams
* Maintain confidentiality around sensitive information and terms of agreement and ensure the secure deposal of sensitive documents
* Assisting employees with accessing documents through our document management systems (Sharepoint and Business Collaborator)
* File documents, mainly digital records
* Distribute project related documents to internal and external teams
* Make the teams aware of new versions, when they need to take action on documents and other key documentation submission deadlines
* Make suggestions to the current process, contributing to the efficiency of the teams and help with the folder structure
* Act as point of contact for document related matters
Skills and Knowledge Requirements:
* Experience in document management, archive management, or record management
* Effective communication skills and commercial awareness
* Fully competent at using IT systems and Office software
* Knowledge of Electronic Document Management Systems (EDMS) like Salesforce/Boxit, Sharepoint/Teams and Twexnet (Business Collaborator)
* Effective communication skills both verbal and written
* Preferred but not essential - experience of working within a client organisation
* A project control qualification (desirable)
* Proven track record in a similar role
* Excellent organisational skills
* Confident and self-motivated individual with the ability to innovate
* Be able to work with others to understand, develop and harness the knowledge and best practice both within and outside of the business
Please apply to be considered.
