Back to search
Our client has a full-time, permanent vacancy for an Administrator/Receptionist to join their friendly team.
Responsibilities:
Welcoming clients, visitors and staff attending the office
Following visitor sign in procedures when visitors arrive for meetings
Monitoring of the suite of meeting rooms to ensure they are kept tidy and in good working order for all meetings
Provision of appropriate refreshments within the meeting rooms as and when requested
Supporting the setup of meeting rooms and catering for client and/or staff events
Assist with meeting room bookings
Answering and directing incoming calls across offices
Directing of enquiries to the relevant departments
Ensure attendance registers are printed and updated accordingly
Responsibility for incoming and outgoing post and arranging distribution of post internally.
Dealing with incoming deliveries
Management of the Franking machine and liaison with Royal Mail
Managing the ordering of stationery
Support in the ordering of supplies
Binding of relevant documents
Support with laminating activities
Support with file retrievals from off-site storage
Scanning, preparing and photocopying documents
Ensure reception area is neat and tidy at all times
General administrative duties
Requirements:
Previous experience in a similar role would be ideal but experience in a customer facing role would be beneficial
Enjoy a high level of interaction with clients, staff and visitors displaying a welcoming and professional approach at all times
Friendly and professional manner
Excellent verbal and written communication skills
Excellent telephone manner
Confidentiality, discretion and diplomacy with the ability to deal tactfully and diplomatically with a wide range of people
Excellent time management skills demonstrating the ability to organise and manage changing priorities on an ongoing basis
Ability to demonstrate a courteous, helpful and service-orientated manner both in person and on the phone
Ability to work both autonomously and within a team with a positive 'can-do’ attitude and strong interpersonal skills
Efficiency, reliability and flexibility
Ability to use initiative when required
Proven IT skills, including MS Word, Outlook and Excel
A valid driving licence would be advantageous
Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.
