Here at Claires Court Schools, we are seeking an enthusiastic, caring and organised Receptionist / Administrative Assistant to join the team at our College Site (Senior Girls, Sixth Form and Nursery) starting in December 2024.

Receptionist / Administrative AssistantMaidenhead, SL6 6AW

Part time, Monday - Wednesday (8:00 am to 4:30 pm)
39 Weeks per year (term time, INSET days, plus two holiday weeks)
Competitive salary dependent on experience

Please Note: Applicants must be authorised to work in the UK

Claires Court School is a vibrant, nurturing environment, focused on providing an exceptional educational experience for all. As a valued member of our front-of-house team, you'll be the first point of contact for parents, pupils, staff, and visitors, ensuring a warm welcome and helping us maintain a safe and efficient environment.

The Role

This is a varied role where you'll take on a range of responsibilities, from managing the reception area to providing essential administrative support. You will assist with daily tasks that ensure the smooth running of the school office and maintain accurate attendance records.

Key Responsibilities:

Act as the school’s receptionist and first point of contact for parents, students, visitors, and staff
Safeguard and promote the welfare of children and young people
Assist with the smooth operation of the school office, handling queries from parents, students, and the general public
Maintain accurate pupil attendance records, including following up on absences and compiling reports
Provide general administrative support, including typing, filing, and handling deliveries
Prepare and circulate documents to parents, and assist in compiling pupil packs
Support the School Secretary and cover for them when necessary
Manage visitor parking and assist with school events

Benefits:

We value our team and offer a supportive, welcoming workplace. You’ll benefit from:

Competitive salary
Opportunities for professional development
Working as part of a dedicated, friendly team
Term-time work with some holiday involvement
The chance to contribute to an inclusive and nurturing school community

The Ideal Candidate:

We’re looking for someone who is organised, friendly, and has a passion for providing exceptional customer service. You will have:

Prior experience in a similar administrative role
Excellent customer service and communication skills
Strong IT skills with proficiency in Microsoft Office and Google Suite
Ability to prioritise tasks and work methodically
Respect for confidential information and adherence to data protection regulations
Willingness to undertake first aid training
Caring, patient, and able to maintain focus in a busy environment

This is your opportunity to make a meaningful impact in a role that’s key to our school’s smooth operation. We can’t wait to hear from you!

How to apply for the role:

If you have the skills and experience required for this position, click “apply” today and check your inbox for an email providing more information on how to tailor your application and provide a cover letter or any supporting documents.

Close Date: 11th November 2024

You must be authorised to work in the UK. No agencies please.

Equal Opportunities

It is the policy of Claires Court Schools to ensure equality of opportunity for all members of staff, both teaching and non-teaching.

Safeguarding Statement

We are committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo Child Protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

In addition to an assessment of their ability to perform the duties of the post applied for, candidates invited to attend for interview should expect further discussion relating to safeguarding and promoting the welfare of children.

Pre- Employment Checks

In accordance with our Recruitment of Ex-offenders Policy, you are advised that all posts within the School will have the opportunity for unsupervised contact with children and therefore all shortlisted candidates will be required to complete a self-declaration form to declare any convictions, cautions, reprimands or final warnings that are not “protected” as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013). This is regardless of whether any such convictions, caution, reprimand or final warning is considered ‘spent’ or ‘unspent’.

The amendments to the Exceptions Order 1975 (2013) provide that certain spent convictions and cautions are “protected” and not subject to disclosure to employers and cannot be taken into account. Guidance and criteria on the filtering of these cautions and convictions can be found on the Disclosure and Barring Service website. Having a criminal record will not necessarily bar you from working with us: this will depend on the nature of the position and the circumstances and background of your offence(s).

Other suitable skills and experience include Administrative Assistant, School Receptionist, Office Administrator, Front Desk Coordinator, Secretary, Administrative Coordinator, Office Manager, Customer Service Assistant, Attendance Officer, Personal Assistant.