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- Serve as a primary point of contact for the business by managing all incoming and outgoing correspondence, including emails, phone calls, and mail in a professional and timely manner
- Handle general administrative tasks such as record-keeping, data entry and maintaining office supplies, acting as the first point of contact for employee queries
- Review, draft, and send candidate and client contracts for temporary contractor placements, ensuring all agreed terms of engagement are met and align with the latest guidance from The Recruitment and Employment Confederation
- Maintain a comprehensive database of all contracts, including contract end dates, extensions, and amendments
- Manage office vendors and service providers, including negotiation of contracts and agreements
- Coordinate with the Recruitment consultants to ensure all necessary data and compliance documentation is received and inputted to the CRM System
- Maintain organised and accurate records of all compliance-related documentation, ensuring these are kept up to date and adhere to company policies and regulations
- Meet and greet office visitors ensuring they have been signed in appropriately with building reception
- Draft and send NDA’s to candidates and clients when requested by our SLT
- Assist with the preparation of reports, presentations, and documentation when required
- Troubleshoot basic IT issues or escalate to IT support to coordinate repairs and maintenance of office equipment
- Liaise with external vendors to arrange and oversee any maintenance requests and repairs, ensuring a comfortable and functional work environment
- Assist in the recruitment process, including sending offer letters, contracts and performing required identification checks of new employees
- Manage the onboarding of all new hires, ensuring new employees are onboarded appropriately with correct access rights
- Liaise with our IT support to set-up required IT equipment and accounts for new starters
- Oversee, input and track employee holiday requests and approvals
- Record and maintain confidentiality and security of sensitive employee information and documents
- Working closely with the SLT to arrange and coordinate meetings, conferences and travel arrangements as required
- Prepare and distribute reports, presentations and documents as required by the executives
- Perform other adhoc tasks as and when required for the SLT
- £25,000 to £30,000 (FTE) dependent on experience
- Hybrid working (3 days per week office based)
- 25 days holiday plus bank holidays and Birthday (FTE)
- Discretionary annual bonus
