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Job Title: Document Controller
About Us:
My client are a leading groundworks and civil engineering contractor, renowned for delivering high-quality infrastructure projects across the UK. Our projects range from residential developments to large-scale commercial works, and we pride ourselves on fostering a collaborative and dynamic working environment.
Role Overview:
We are seeking a highly organised and proactive **Document Controller** to join our team. In this role, you will manage project documentation, ensure compliance with data protection regulations, and support the wider team in administrative and operational tasks. You will play a key part in maintaining our office policies, health & safety portal, and ensuring smooth daily office operations.
Document Controller Key Responsibilities:
- Document Control: Manage the lifecycle of documents, including creation, review, approval, distribution, and archival.
- Pre-Construction Support:Generate new tenders, download drawings via EDMS portals, and maintain Live Tenders through SharePoint.
- Tender Reports & Registers:Generate drawing registers and tender reports, ensuring accuracy and timeliness.
- Health & Safety Compliance:Maintain the office Health & Safety portal and ensure all policies and procedures are up to date.
- Confidential Records:Maintain and organise confidential records, ensuring full compliance with data protection regulations.
- Induction & Onboarding:Facilitate staff inductions and onboarding for new employees.
- Office Coordination:Schedule and coordinate meetings, conferences, and events, including logistics and catering arrangements.
- Supplies & Procurement:Manage office supplies inventory, procurement, and vendor relationships, ensuring cost-effective and timely delivery.
- Building Maintenance:Oversee maintenance of the building and office amenities.
- Team Leadership:Direct and coordinate office operations, manage administrative staff, and ensure efficient workflow.
- Fire Marshall & First Aider:Serve as the designated Office Fire Marshall and First Aider.
- Invoicing Support: Liaise with the accounts department to generate monthly invoice certificates for subcontractors.
- Commercial Support:Assist the Commercial Team and Business Development Manager with administrative tasks, issue PPQs, and maintain the subcontractor database.
- Project Support:Assist Project Site Administrators with team meetings and document management
Document Controller Key Requirements:
- Previous experience as a Document Controller in the construction, groundworks, or civil engineering sectors.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Knowledge of document management systems (e.g., SharePoint, EDMS).
- Strong organisational skills with excellent attention to detail.
- Ability to manage multiple priorities and work independently.
- Experience in health & safety administration is desirable.
- Familiarity with office management practices, including procurement and building maintenance.
How to Apply:
If you are a detail-oriented and motivated Document Controller looking for your next challenge, please send your CV and apply.
