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I am working with an international law firm and they are looking for a Litigation experience to work within their Personal Injury and Medical Negligence team. The firm offer hybrid working (3 days in the office/2 from home). The hours are 9am-5pm and they offer excellent benefits.
What to expect
- Receiving and responding to emails both internally and externally promptly
- Diary management - Pro-actively checking and take appropriate actions
- E-mail management ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence
- Drafting emails to clients, experts etc
- Organising conferences with counsel with multiple attendees
- Compiling hard copy and electronic bundles
- Booking interpreters for medico-legal appointments and other appointments
- Booking taxis via reception for clients for medico-legal appointments
- Updating experts' appointment trackers, to include diarising in calendar and two weeks beforehand for letters of instructions to experts I to be prepared
- Drafting Forms of Authorities
- Delegate work to the relevant support team e.g. Document Production, Practice Administration to ensure that PA time is maximised
- Updating medical records trackers when records received
- Updating rehab records, rehab spreadsheets and dealing with rehab payments (if appropriate for the fee earners you are working for)
- Dealing with rent payments for clients
- Dealing with damages payments for clients
- Setting up High Q/iManage Share sites
- Drafting Claims Forms, Application Notices etc
- Collating documentation re. Bill of Costs and drawing up Notices of Commencements
- Updating schedule of damages
- File management responsibilities - opening and closing files including ensuring electronic filing systems are maintained accurately and up to date
- Communicate regularly with fee earners to ensure that both parties are clear on priorities and what is on the 'to do' list
- Proactive client liaison including take messages, pass on information and deal with simple queries
- Organising transport, accommodation and related documentation for international travel as required
- Produce itinerary as appropriate
- Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner
- Any additional ad hoc tasks as required
What they firm are looking for
- Experienced Legal Secretary/PA within Litigation with a minimum of 3 years' experience.
- Must possess excellent diary management, organisation and prioritisation skills.
- Must be able to communicate effectively and build good relationships with clients and staff within the firm.
- Must work well as part of a team.
- Must be a competent, fast and accurate typist.
- Must be competent at producing legal documents to a high standard.
- Professional telephone manner and the ability to accurately record and pass on messages.
- Sound technical skills in the following areas:
- Microsoft Office IT skills - Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 2010).
- Proven document or case management skills (iManage Work).
- Proven experience of using a legal computerised finance system.
What they Offer
- Inclusive & Supportive Environment: A firm that embraces diversity with benefits designed for everyone.
- Competitive Benefits Package: Includes private health insurance, life assurance, income protection, well-being support, flexi-gym discounts, and more.
- Collaborative Culture: Join a diverse team with opportunities for hybrid working and hot-desking.
- Social & Community Engagement: Participate in clubs, networks, inclusive events, and more.
- Inclusiveness and Diversity
