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Reporting to the HR Business Partner
:
RECRUITMENT & NEW STARTER ADMINISTRATION
- Logging internal and external candidate responses on a database
- Candidate correspondence including arranging interviews, offers, rejections and contracts of employment
- Prepare external and internal adverts
- Liaise with recruitment agencies
- Liaise with external media where appropriate
- Carry out ID checks to ensure compliance with Home Office regulations
- Ensure references are followed up for each new employee
- Issue new and replacement door entry cards and fobs
- Maintain and distribute where necessary car park details
HOLIDAY & ABSENCE MANAGEMENT
- Handle holiday requests and maintain database of information
- Monitor holiday entitlements ensuring all holidays are taken within the year
- Manage the absence notification hotline and record absences on database
- Issuing letters for unauthorised absence
- Monitoring levels of absence and advising line managers on appropriate action e.g. informal actions, disciplinaries
REPORTING
- Produce monthly report for Senior Management on Employee numbers, Absence, Staff turnover, etc.
- Produce monthly payroll report on starters, leavers, changes etc.
- Ad hoc reports when requested by senior managers
LEAVERS
- Issuing references for former employees
- Resignation acceptance letters
- Exit interviews where required
- Deleting employees details from systems and door access systems
- Liaison with IT for removing leavers from IT systems
- Instructing payroll re final salary details and P45
MATERNITY / PATERNITY
- Dealing with relevant forms e.g. MATB1s
HR ADVISORY
- Main contact with our external HR advisory service
- "Expert" re the internal Employee Handbook
- Involvement in Disciplinary & grievance proceedings
AD HOC
- Ad hoc employee letters
