JOB TITLE: JUNIOR LEGAL SECRETARY

SALARY: upto £24,000

HOURS OF WORK: 9am - 5.30pm Monday to Friday

LOCATION: Manchester City Centre

BENEFITS: 25+stat holidays - Death in Service, Pension + More!

A leading commercial law firm based in Manchester City Centre is looking to hire a Junior Legal Secretary to join a well-established and friendly team. The firm covers a wide range of disciplines and would be keen to find someone with previous legal admin experience.

Main Purpose of the role:

Report directly to a fee earner or fee earner and provide secretarial support to him/her and the team as directed.

JOB DESCRIPTION:

Provide comprehensive support for all fee earners in effectively managing all essential tasks
Work closely with the Department Support in liaising and ensuring that work is supplied and processed in the most efficient manner.
Communicate in a courteous and professional manner with clients, other contacts and internal staff on the telephone and by email, relaying detailed messages and providing assistance where possible
Type work as dictated or requested by the fee earner(s) using BigHand digital dictation system, in-house case manager system and Microsoft Word or other applications, as applicable -training provided
Create new clients, matters and contacts in the in-house database
Maintain the inhouse database in line with the company’s procedures and the Data Protection Act, ensuring that all data is accurate and up to date at all times
Filing, both paper and electronic (to case manager system) and keeping the same up-to-date
Record undertakings in accordance with the firm’s procedures
Assist with the scanning of original documents, always ensuring that they are scanned to the correct file and using the firm’s adopted naming convention
Scan and rename the daily incoming post and field to the relevant Department Support
Prepare correspondence, documents and enclosures as applicable ready for signature, and ensure all relevant enclosures are attached to the main document prepared for posting
Ensure that signed correspondence is sent promptly to the Post Room
Printing letters, documents and large bundles to meet deadlines and always ensuring that the quality is of a high standard and matches the brief
Scan and log acceptance of signed Terms of Engagement in a timely fashion, ensuring that all steps have been taken to comply with the firm’s procedures

PERSON SPECIFICATION:

Minimum experience of 12 months as a Legal Admin or Junior Secretary
Excellent organisational skills and is able to meet deadlines
Works well under pressure
Attention to detail
Keen to learn
Team player
Professional and helpful manner
Experience with a case management system
Computer literate
Able to carry out tasks independently and show initiative
Confidence in the ability to deal with clients and other parties either by phone, email or in person.

Due to the high volume of applications we receive, we may not be able to respond to every submission immediately. If your skills and experience align with the requirements of this role or any other vacancy we currently have, we will typically reach out to you within 24 - 48 hours of receiving your application. We encourage you to apply for additional opportunities if they match your interests and qualifications.