Facilities Assistant

Job title: Facilities Assistant
Location: Manchester M1
Salary: £24K
Hours: 9am - 5pm Monday - Friday

The Recruitment Group is working with a leading solicitor's company based in Manchester, they pride themselves on exceptional client service, as well as a reputation for giving unique and practical insights.

Purpose of the Facilities Assistant Role:
Our client is looking for a Facilities Assistant to provide administrative and facilities services to their Manchester office. The role will report to the Facilities Manager and is responsible for the smooth operation of the facilities functions within the Manchester office.

Key Responsibilities for a Facilities Assistant:

• Act as the first point of contact for Facilities and Health & Safety issues within the office and liaise with the building landlord and managing agents.
• Welcome visitors professionally and ensure meeting rooms are prepared with necessary equipment and catering as required.
• Conduct daily building inspections, coordinate maintenance and repairs, and liaise with contractors.
• Provide support to Business Support Functions (e.g., Finance, HR, IT, Marketing) as needed.
• Manage incoming/outgoing mail, arrange couriers, and oversee reprographic duties (photocopying, scanning, creating USBs, binding).
• Monitor and replenish kitchen and stationery supplies and ensure office equipment is in working order.
• Maintain records, including file archiving, database updates, and compliance with file audits.
• Ensure adherence to security procedures and clear desk policies and manage access to the premises.
• Conduct new joiner facilities inductions and assist the Health & Safety Manager in complying with regulations.
• Complete H&S training, act as a Fire Warden, and maintain compliance through audits.
• Manage special deliveries, courier arrangements, and data room/Sharefile storage systems.

Key Requirements for a Facilities Assistant:

• Experience in a similar role, such as an Administrative Assistant or Facilities
• Strong communication skills
• Experience of providing support across several areas to multiple people eg - diary management, arranging travel, organising small office events
• Excellent knowledge of Microsoft Office systems; Outlook, Word, PowerPoint, Nitro and Sharefile

Please contact Amy @ The Recruitment Group on the contact details provided.