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We're seeking a highly organised and proactive individual to support two directors while ensuring seamless day-to-day operation of the office.
Client Details
Our client is a leading multi-technical specialist, delivering a wide array of services in facilities management, energy solutions, and construction.
Description
- Manage Directors' diaries, scheduling meetings, travel and accommodation bookings
- Prepare for meetings, take minutes, and ensure follow-ups are actioned
- Event Management / Presentation Management
- Oversee expenses, holiday schedules, and reminders for key tasks and follow-ups
- Maintain and strengthen relationships with clients, stakeholders, and internal PA networks
- Provide Directors with access to company systems and necessary support
- Deliver professional and confidential administrative and secretarial services
- Accurately log, distribute, and manage correspondence
- Maintain organised confidential filing systems
- Provide efficient and confidential typing services
- Draft and organise promotional materials and assist with publicity as needed
- Supervise junior staff, ensuring adequate training and support
- Maintain records with accuracy and keep all systems up to date
- Oversee procurement of printed stationery and office furniture
- Monitor departmental costs and provide regular reports.
- Liaise with IT to ensure optimal functioning of the telephone system.
- Ensure effective mobile telephone services in coordination with Procurement
- Manage petty cash and liaise with the Accounts office for financial matters
- Coordinate maintenance for mechanical and electrical systems
- Address reported defects promptly to uphold office standards
- Monitor and enhance office health and safety processes
Profile
- Strong organisational and planning skills.
- Excellent written and verbal communication abilities.
- Proficiency in MS Office and office management software.
- Knowledge of office administrator responsibilities, systems and procedures.
- Familiarity with email scheduling tools, like Email Scheduler and Boomerang.
Job Offer
- A competitive salary range of 35,000 to 38,000 per year.
- 24 days annual leave plus Bank Holidays.
- Discounts in shops and gyms.
- Cycle to work scheme.
