Resource Coordinator

Reports to:Resource Manager & Contracts Manager

Position Type:Fixed Term 4 months (Opportunity leading to permanent role)

Company Description:

Pod-Trak is a privately owned company established in 2007 that offers bespoke engineering solutions to clients across the UK and Ireland in the Civil Engineering, Airports Infrastructure, Power & Communications, Rail Systems, and Plant & Transport sectors. We have strategic locations in London, Manchester, Letterkenny, Doncaster, Bristol, and Dublin to provide a multi-disciplinary engineering service. At Pod-Trak, we value long-term relationships with our clients based on honesty and integrity, and we are committed to delivering high-quality services by continuously investing in specialized plant equipment.

Job Summary:

We are seeking an experienced and detail-oriented Resource Coordinator to join our civil engineering team. The successful candidate will be responsible for the effective coordination of internal resource and identifying need for external contractors, with a focus on fatigue management and roster scheduling. This role is critical in ensuring that projects are delivered on time and with the highest standards of safety and quality.

Key Responsibilities:

• Resource Management:
  • Coordinate and allocate resource roster.
  • Work closely with Resource Manager, project managers and site supervisors to understand weekly resource need
  • Monitor resource utilization and adjust allocations as needed to optimize efficiency.
• Fatigue Management:
  • Maintain fatigue management plans in line with industry standards and company policies.
  • Monitor employee work hours and rest periods to ensure compliance with fatigue management policies.
  • Conduct regular assessments to identify potential fatigue-related risks and take corrective actions.
• Roster Co-Ordination:
  • Manage staff rosters, ensuring that all shifts are adequately covered while adhering to fatigue management guidelines.
  • Coordinate with Resource Manager & site to ensure rosters are aligned with employee availability, skill sets, and project demands.
  • Coordinate leave requests, shift swaps, and overtime, ensuring that operational needs are met without compromising employee well-being.
• Communication & Collaboration:
  • Communicate with Resource Manager and site for resource-related inquiries from project teams and other stakeholders.
  • Work with Resource Manager to identify resource needs and resolve any issues related to resource availability or fatigue management.
  • Foster a positive and supportive work environment, encouraging open communication and teamwork.

• Experience:
  • Minimum of 2 years of experience in resource coordination, workforce planning.
  • Proven experience in fatigue management and roster scheduling.
• Skills & Competencies:
  • Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams.
  • Knowledge of relevant industry regulations and best practices related to fatigue management and workforce planning.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management software.