Job Title: Legal Secretary

Location: Marlborough

Job Type: Full-time

The purpose of this firm and Legal Secretary role is to provide excellent client service and exceed expectations by being dynamic, inspiring, and proactive; client service is at the heart of everything this client does. They have a fantastic group of people who work hard, are dedicated, and demonstrate great commitment. As a Legal Secretary, in return for aiming towards these standards, this firm will help you to improve and support you in being the best way possible.

Legal Secretary Role and Responsibilities

Job Purpose:

To work within the Commercial department providing a high standard of administrative support and services

Typical Legal Secretary Activities:

Responsibilities:

Providing administrative support to a high standard
Dealing with client’s matters where appropriate working alongside the lawyer to manage expectations and deliver a high level of service.
Conducting legal research and drafting legal documents when required
Preparing files for billing
Screening incoming calls
Sorting and prioritising mail, emails and messages
Provision of a professional, efficient & friendly service to clients with the ability to recognise when clients may be going through a difficult process.
Commitment to the LEXCEL & Investors in People standards, the requirements of the Law Society and to understand them.
Being familiar with the requirements of the Solicitors Accounts Rules which affect the receipt and payment into the bank of cheques and the accounting of client’s monies.

Support with:

Liaison with clients and other parties to update and ensure awareness of transaction process at the appropriate times.
Postal duties as required
To support with reception cover as required

LEGAL SECRETARY ESSENTIAL AND DESIRABLE SKILLS, EXPERIENCE AND QUALIFICATIONS

Essential:

Experience of undertaking commercial property and development Legal Secretary work or Conveyancing work, or a keen interest and willingness to learn about Commercial work.
To have the ability to remain calm, polite, and focused when dealing with different situations
To have excellent communication skills both verbal and written
The ability to build relationships and work collaboratively with all employees
Sound general administrative experience
Great attention to detail
To enjoy a varied workload and working at pace
To be able to produce a high standard of work when under pressure
The ability to make sound decisions taking ownership when required
To present in a professional manner
to demonstrate flexibility in approach

Desirable:

Legal Secretary Level 2 Certificate/Diploma
Experience of Investors in People and LEXCEL accreditation
The ideal candidate would have experience in submitting Stamp Duty and Land Registry applications and of using the Land Registry portal.

Qualifications:

No specific qualifications required.

Additional Notes:

This Job description is not intended to cover all aspects of the role. You may be required to complete other tasks that are in keeping with the general nature of the position.