Personal Assistant to Global Managing Director

Our Client, a global leader in engineering design and manufacturing, is seeking a highly organised, proactive, and dedicated Personal Assistant to support the Global Managing Director.

The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and the ability to manage multiple priorities efficiently. In this critical role, you will ensure the smooth operation of the Global Managing Director’s office, liaising with senior executives, board members, and key stakeholders to support strategic initiatives and company objectives.

This position requires a professional with a strong sense of discretion, excellent communication skills, and the ability to manage complex schedules and multiple priorities seamlessly.

Key Responsibilities:

• Executive Support

• Serve as the primary point of contact for the Global Managing Director’s office.
• Manage the Global Managing Director’s calendar, coordinate meetings, and organise complex schedules with a focus on efficiency.
• Prepare agendas, reports, presentations, and documentation for meetings and strategic sessions.

• Travel Coordination
  • Arrange and manage travel itineraries, including booking flights, accommodation, and ground transportation.
  • Ensure all travel plans align with budget and company guidelines, and handle visas and related documentation.

• Stakeholder Communication
  • Screen and prioritise communications, including phone calls, emails, and other correspondence.
  • Maintain timely responses, handling sensitive information with utmost confidentiality.

• Document and Office Management
  • Organise and maintain electronic and paper records, ensuring easy access to essential documents.
  • Edit, proofread, and prepare documents, presentations, and reports for internal and external distribution.

• Event Coordination
  • Support the planning and execution of corporate events and conferences both domestically and internationally.

• Personal Assistance
  • Provide occasional support with personal tasks for the Global Managing Director, as needed.

Qualifications & Skills

Essential

• Minimum of 10 years of experience as a senior Personal Assistant, ideally within a global organisation.
• Strong organisational and time-management skills, with a proven ability to handle multiple priorities.
• Excellent verbal and written communication skills.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work both independently and collaboratively within a team environment.
• Strong problem-solving skills, professionalism, and an ability to anticipate the Global Managing Director’s needs.
• Strong interpersonal skills with the ability to build rapport, influence others, and collaborate effectively across diverse teams and stakeholders.
• Demonstrated experience in event planning and project coordination.

Desirable

• Experience with shorthand.
• Audio typing.
• Degree in Business Administration, Management or related field.

Personal Attributes:

• Thrives in a fast-paced environment with evolving priorities.
• Flexible, proactive, and solution-oriented with a positive attitude.
• Strong interpersonal skills and the ability to build relationships with diverse teams and stakeholders.
• Self-driven, conscientious, and dedicated to providing exceptional service and support.