Executive Assistant

Job Title: Executive Assistant to the Sales Director

Location: Milton KeynesJob Type: Full-TimeSalary: £35,000–£40,000

About Us:We are seeking a detail-oriented and proactive Executive Assistant to provide high-level support to our client’s Sales Director, who is also a board member and shareholder. This role is critical to ensuring the smooth operation of business activities and supporting the Sales Director in their strategic responsibilities.

Position Summary:The Executive Assistant will be responsible for managing schedules, handling complex travel arrangements, creating reports, and preparing high-quality presentations. The ideal candidate will have strong organisational skills, an aptitude for quickly learning new systems, and the ability to produce polished charts, slides, and data visualisations. This is a fast-paced role requiring professionalism, discretion, and the ability to anticipate the needs of the Sales Director.

Key Responsibilities

1. Administrative Support:

• Manage and maintain the Sales Director’s calendar, including scheduling meetings, appointments, and travel arrangements (domestic and international).
• Handle sensitive and confidential information with the highest level of discretion.
• Prepare, edit, and format correspondence, presentations, and reports with a strong focus on visual impact and accuracy.

1. Travel Coordination:

• Plan and manage complex travel arrangements, including booking flights, accommodation, ground transportation, and creating detailed travel itineraries.
• Coordinate changes or adjustments to travel plans promptly as required.
• Ensure all travel aligns with the Sales Director's schedule and business priorities.

1. Reporting and Data Management:

• Gather, analyse, and consolidate data for reports and presentations.
• Create professional slides, charts, and visuals to support key business meetings and decision-making.
• Ensure data accuracy and consistency across all reporting materials.

1. Communication and Coordination:

• Act as a liaison between the Sales Director and internal/external stakeholders.
• Screen, prioritise, and respond to emails, calls, and other communications on behalf of the Sales Director.
• Organise and document meeting agendas, minutes, and follow-up actions.

1. Systems and Process Management:

• Quickly learn and utilise new tools, systems, and software to enhance efficiency.
• Maintain databases, track project progress, and monitor deadlines to ensure timely execution.

1. Event and Meeting Planning:

• Coordinate logistics for meetings, conferences, and team events.
• Arrange catering, technology setup, and prepare all required materials.

1. General Office Support:

• Monitor office supply levels and place orders as needed.
• Manage expense reports, budget tracking, and reconciliation for the Sales Director.

Qualifications

• Education: Bachelor’s degree in Business Administration, or related field preferred.
• Experience: Minimum of 3–5 years in an Executive Assistant or similar role, ideally supporting senior leadership.
• Skills:
  • Advanced proficiency in Microsoft Office Suite (especially PowerPoint, Excel, and Outlook).
  • Proven ability to plan and coordinate complex travel arrangements.
  • Exceptional organizational and time management skills.
  • Strong ability to create and format professional presentations, slides, charts, and reports.
  • Excellent communication skills, both written and verbal.
  • Quick to learn and adapt to new systems and tools.
  • A proactive mindset with a problem-solving approach.

Why Join Them?

• Work closely with an executive leader, gaining exposure to high-level business strategies.
• Enjoy a collaborative and inclusive work culture that values your contributions.
• Benefit from career development and professional growth opportunities.

Benefits:

• Work Hours: Monday to Friday, 7:30 AM – 4:30 PM (3:30 PM finish on Fridays).
• Holidays: 23 days plus Bank Holidays, with an additional day per year of service (up to 5 additional days).
• Insurance: Life insurance (3x salary) and private health insurance.
• Perks: Complimentary lunch and breakfast items, free on-site parking.
• Additional Rewards:
  • Employee referral scheme.
  • Long service awards.
  • Employee of the Month recognition.
  • Discretionary bonus scheme (post-probation).

Apply Now:If you’re an organised and detail-focused professional with strong travel coordination and presentation skills, we’d love to hear from you!Please click ‘APPLY NOW’, or call the WSR Team at for more info.

We appreciate the time and effort invested in your application. While we strive to respond to all applicants promptly, we kindly ask for your understanding in case of delays. If you do not hear from us within 10 days of submitting your application, please assume that, unfortunately, you have not been successful this time.

We will however keep your CV on file and review your suitability against any other vacancies we may have available.