- To manage all aspects of the diary and appointments for the Director, and team members where required, ensuring the most effective use of time.
- Managing and coordinating the collation of all relevant documentation so that the Director and team members have all paperwork necessary for meetings/engagements.
- Open all incoming post for the Graduate School Director. To discuss mail/email with the Graduate School Director or others, as required, and where appropriate using initiative in dealing with important and urgent matters.
- Provide administrative and secretariat support to the Graduate School team, coordinating all meeting, workshop arrangements and ongoing working groups as necessary to include catering, skype/telephone/video conferencing, dealing with information flows within the office, attending meetings, drafting minutes and following up actions as required.
- Receive and filter all telephone calls for the Graduate School Director. To make calls on behalf of the Graduate School Director, dealing at all levels of seniority externally and internally; for example, liaising regularly with the offices of the Pro Vice-Chancellors, Director Research and Academic Strategy Unit, Executive Deans, Associate Deans and other senior staff.
- Supports the Director and team members by preparing documentation where required and researching papers and information from the internet and from other areas of the University as appropriate.
- Managing the filing system including internal and external highly confidential and restricted papers, as well as staff records and information resources and archives. Maintaining accurate contacts files, email distribution lists and staff lists.
- Using the highest level of initiative and judgment to handle highly confidential materials, including staffing and personnel related issues.
- To make travel arrangements for the Director and team members as needed and plan and co-ordinate the journey from door to door, creating detailed itineraries of trips.
- To undertake such other duties as may be requested from time-to-time by the Graduate School Director in support of the objectives of the Graduate School and the University. Works closely with other staff in the Research and Academic Strategy Unit to ensure continuity and coverage of the range of activities carried out in the broader environment, supporting activities and events organised by other teams as necessary.
Back to searchPersonal Assistant
Pertemps Contracts
Posted 14 hours ago, valid for a day
Milton Keynes, Buckinghamshire MK10 9QA
£30,000 - £36,000 per annum
Part Time
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Sonic Summary
- A temporary part-time Executive Assistant position is available at a leading Education Institute in Milton Keynes, supporting the Graduate School Director.
- The role is hybrid, requiring 20 hours of work per week from Monday to Friday, with a salary of £15.80 per hour.
- Candidates should have experience in a senior administrative role, preferably within a higher education setting.
- The position involves managing diaries, coordinating meetings, and preparing documentation, as well as maintaining strong relationships with stakeholders.
- The assignment runs until December 20, 2024, with the possibility of extension, starting on November 11, 2024.
