Senior AdministratorPermanentFull-Time/FlexibilityIdeally office based - Central Milton Keynes The YMCA offer a wide range of services to assist young people to help them belong, contribute and thrive. You will be part of a growing team, that deliver the vital services, that deliver on passion and make a difference. The Senior Administrator provides administrative support to the HR Manager and to the Executive team, servicing YMCA Milton Keynes and Northamptonshire governance needs. The role will provide support with minute and note taking, diary management, recruitment, checks and references, induction, payroll, updating the HR information system and personnel records, producing documentation and providing administrative support. Governance & Executive Administration

Provide all administrative support to the Board of Trustees, including organising meetings, minute taking and additional administrative support as required.
Support the Senior Leadership team as needed with administrative needs, e.g. conference booking, room booking etc.
Maintain an understanding of meeting decisions and follow up on actions.

HR Administration

Create and maintain accurate employee records on the HR database and on file, ensuring data security and GDPR compliance
Handle HR-related enquiries and refer to HR Manager as necessary
Produce and amend employee documentation; update policies and procedures as directed and ensure employee acceptance
Ensure correct holiday entitlement for all employees, update holiday and absence records
Administration of changes to terms and conditions, working patterns, leavers etc.
Collect data and produce reports to feed into HR KPI analysis
Monitor due dates for probations, trial periods and other employee timelines and alert HR Manager to any issues and concerns

Recruitment

Post recruitment advertisements on Indeed and other sites, ensuring minimum cost and maximum reach
Liaise with Communications team to advertise vacancies on MK and Northamptonshire YMCA websites
Log job applications and forward to appropriate recruiting manager
Respond to applications and enquiries
Set up interviews, liaise with interview panels, prepare interview packs
Ensure follow up to all applications and interviews

Employment Checks and References

Collect appropriate ID and ensure all DBS and Right to Work checks are completed
Request and co-ordinate employee references
Be proactive, track and ensure compliance with Right to Work and DBS renewals

Induction and Onboarding

Process and ensure completion of all new starter administration
Liaise with line managers and prepare induction plans for new joiners
Set up online training for new joiners (Flick and policies) and monitor completion
Workstation risk assessments, liaise with Health & Safety as required

Employee equipment

Liaise with external IT and internal Operations teams to ensure setup for new joiners – laptop, mobile phone, security pass etc
Liaise with Office Manager on provision of laptops, mobile phones etc. and ensure updates of asset register

Payroll and Benefits

Collate overtime and Bank timesheets and input into monthly payroll
Calculate quarterly holiday pay for Bank workers
Produce absence reports to feed into monthly payroll
Monitor benefits and ensure eligibility and sign-up e.g. pension, Healthcare plan
Work with HR Manager to prepare payroll accurately and within agreed deadlines

General

Provide general support to the HR Manager and any other managers as required
Support Senior Leadership Team as required

Ideally you will have 2 years experience within a similar role, be efficient and organised, with a can do attitude, able to juggle and complete multiple tasks.Be helpful and approachable, a good listener, calm and professional, discreet and confidential. Please let us know we need to make reasonable adjustments to our process, please let us know about how we can best support you and make the adjustments that may be needed. Altitude-Recruitment Limited acting as an Employment Agency and Employment Business.

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