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We are currently recruiting for a fixed-term Payroll & Benefits Officer to join a large global charity based in Milton Keynes. This role is hybrid, however, you MUST be office based at least 1-day a week, with the flexibility to work additional days within the office if required.
Working Hours: 09:00 - 17:00, Monday to Friday, 36.5 hours per week.
Job Purpose and Context:
- To provide a professional payroll and benefits administration to UK and foreign staff, remaining focused on continuous improvement in terms of efficiency and information provision.
Key Duties:
- Manage the end-to-end payroll process for all employees, ensuring accuracy and timeliness of payments.
- Liaising with various offices and Global Centre, as necessary.
- Calculate and process statutory deductions, including income tax, National Insurance contributions, and pension contributions.
- To ensure the proper handling of all administrative aspects of the various benefits liaising with providers, addressing staff queries, and pro-actively taking steps to improve staff awareness of the benefits.
- Stay updated with UK payroll legislation and compliance requirements, ensuring adherence to all relevant regulations.
- Oversee the administration of employee pension schemes, including enrolment, contributions, and liaison with pension providers.
- Conduct payroll audits to ensure data accuracy and compliance with internal policies and external regulations.
- Review and validate payroll inputs, including salaries, benefits, allowances, and deductions.
- Collaborate with HR and finance teams to ensure accurate employee data management and seamless payroll integration.
- Coordinate year-end payroll processes, including the production of annual P60s and P11D forms.
- Prepare and distribute employee payslips, P45s, and other statutory payroll documents.
- Handle payroll-related inquiries from employees, addressing concerns and providing accurate information.
- Conduct periodic payroll reconciliations and resolve any discrepancies or errors.
- Liaise with external auditors and government agencies for payroll-related audits and compliance checks.
- Stay updated with changes in payroll legislation, tax rates, and statutory requirements, and communicate updates to relevant stakeholders.
- Participate in the evaluation and implementation of payroll system upgrades or enhancements
- Contribute to improvement projects as required.
- Oversee the payroll & benefits function in the absence of the payroll & benefits manager.
Skills Required:
- CIPP Qualification in Payroll or relevant work place experience.
- Tax and NI legal knowledge and how these impact payroll procedures.
- Up to date knowledge of current and upcoming changes in legislation which impact payroll and pensions.
- Experienced user of payroll IT systems (preferably Workday) and ability to pick up use of unfamiliar systems with relative ease and confidence.
- Strong customer service skills.
