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Pre-contract
Assist in the preparation of tenders as directed including checking of quantities for major elements
Analyse tender quotations for exclusions and conditions and report to estimator
Project delivery
Ensure that you have full understanding of all bid allowances and that a detailed handover has been completed with the estimating team and you have clarity over the bid strategy and profit plan areas
Co-operate and work in partnership with the project team to ensure consistent delivery of successful projects in order to support the achievement of business unit objectives and to deliver target margins.
Support the Operations team to ensure that all significant project issues and correspondence and all necessary contractual processes have been observed, notices issued, records kept and documents stored by the team to protect the companys position, seeking advice from the Commercial Manager/Director or Directors where necessary
Provide advice to the management team on contractual, valuation and measurement matters.
Procurement
Prepare and implement the project procurement strategy with Operations Manager
Support the Procurement Department buying deals by ensuring they are communicated to subcontractors at tender stage and applied at order stage
Chair subcontract interview meetings in association with Operations team
Prepare subcontract enquiries including taking off quantities from drawings and formulating the tender list in consultation with the wider management team along with subsequent analysis and assessment of subcontract quotations.
Negotiate sub-contract packages to deliver the most favourable outcome for the company.
Draft and place sub-contract orders as and when authorised and ensure no subcontractors commence on site without a subcontract order fully completed.
Main Contract
Support the Operations team in providing monthly reports to the customer, ensuring that such reports contain accurate forecasts of our rolling draft final account, full information concerning variations and record contractual notices
Develop & maintain close relationships with customers, consultants & subcontractors to continuously improve customer experience, improve our Company position and obtain repeat & negotiated business
Evaluate submit and agree the price of C.V.I's and contract Instructions provisional sums, VE etc
Prepare and agree monthly valuations with the clients representative and ensure same are invoiced, paid, in full and on time
- Ensure that any agreement with client representatives is documented
Ensure that adequate records are kept in respect of any future claims
Prepare and submit alternative proposals for material and specifications to the client for approval
Prepare and once approved by line manager agree the final account with the clients representative
Subcontract
Prepare and negotiate interim valuations and final accounts including all necessary measurement as well as making sure that any agreement of variations with supply chain is documented.
Measure, value, negotiate and check as necessary all subcontract interim and final account applications and process all associated payments in accordance with the Construction Act and/or other prevailing legislation
Inform the Commercial Manager/Director or Directors of any possible claims by subcontractors and prepare and/or seek direction in preparing any necessary documentation/correspondence to protect the Companys interests.
Prepare response to any claim for loss and expense, after liaison with their line manager
Financial
Having full project(s) profit and loss accountability
Competent use of company cost system
Manage the CVR process, in conjunction with theOperationsteam, understanding and accurately forecasting project values, costs & margins against the target margin and profit plan, and agreeing changes and solutions prior to implementation
Forecast cash on an accurate and timely basis, ensuring that the cash position of the project is maximised without compromising our contractual arrangements and relationships with either customers or subcontractors & suppliers
Ensure profit plans are understood for each scheme/project and monitor and deliver on agreed areas and work on identifying further areas for recovery.
Raise alarm signals to the Commercial Manager/Director or Directors when the contract is straying outside the cost and profit parameters. Use best endeavours and seek to maximise marginsin co-operation with the Operations team.
Monitor preliminaries / site management costs and advise the Operations team on action to be taken to remedy over-expenditure.
Prepare and present commercial elements at the site Monthly Contract Review Meeting
Legal / Dispute
Assist in the preparation of claims or other means of dispute management to correct an imbalance of cost and value. To include drafting and sending contractual letters.
Study contract documents and advise on onerous conditions therein including the preparation of briefing notes for Operations Manager.
Upon receipt of contract, ensure that comparison of contract documents with tender documents is carried out and advise on any anomalies as well as ensuring that terms are in line with House Rules.
Other
Ensure that you do not commit the business to binding agreements with either clients or sub-contractors without express permission / authority of your line manager
Manage all of the People responsibilities for junior members of your team including undertaking and monitoring the completion of Performance & Development Reviews, supporting team members to achieve both individual and business objectives.
- Attend site meetings as necessary.
Under supervision support in the collation of relevant documentation relating to insurance claims.
Maintain and continuously improve commercial /legal/contractual awareness.
Knowledge of and compliance with Delegated Authorities and Contracts Process.
Ensure compliance with document control system
Involvement in community engagement activities within and outside normal working hours
Working in one or more locations as required
Any other duties assigned.
Criteria:
5 Years experience
BSc in Quantity Surveying or similar commercial related course
Good data interrogation skills
Line Management experience desirable
Commercial Awareness with good legal/contractual knowledge desirable
Experience of Management accounts desirable
Proficient inMicrosoft office particularlyExcel, Access and keen to extend knowledge on software packages
Commercial contracting experience
Competent in use of standard methods of measurement
Previous experience in construction or similar sector
Valid driving licence
CSCS card at appropriate level
Take responsibility for own development
Enthusiastic, committed and flexible
Salary is negotiable depending on experience.
