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Adecco are currently looking for a PA to work for our client in Nelson.
This role is a temporary role, to cover maternity leave for approximately 12 months.
Your main responsibility will be to provide direct executive and program coordination support to the Chief Executive and Directors. This role involves working in a high-profile, fast-paced environment.
Duties:
- Provide confidential support to the Chief Executive, including organising meetings and producing documents.
- Prepare agendas, ensure accurate minutes, and follow up on actions.
- Coordinate work programs and logistics for meetings and briefings.
- Manage calls, documents, and messages for the Chief Executive.
- Handle public inquiries and resolve issues independently.
- Manage the Chief Executive's schedule and routine meetings.
- Support the Leader of the Council and portfolio Members.
- Assist the Director of Place with diaries and work programs.
- Plan and oversee events with internal and external partners.
- Provide secretariat services for external boards and groups.
- Draft replies to correspondence.
- Conduct research and analysis on key issues.
- Manage expenditure and bookings for the Chief Executive.
- Arrange hospitality for visitors and events.
- Handle travel arrangements for the Chief Executive and team.
- Process accounts for invoice payments.
- Keep the Chief Executive and Directors informed of important matters.
- Perform other duties as assigned.
Skills/Knowledge/Experience:
- Previous experience in business support, program support, or secretarial roles.
- Ability to coordinate online diaries, prioritising key work areas and issues.
- Proven time management and organisational skills, with the ability to prioritise workload.
- Strong IT skills, with excellent knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and file management.
- Effective written and oral communication skills, capable of interacting with a diverse range of people politely and efficiently, with political sensitivity.
- Ability to handle sensitive and confidential matters with discretion and initiative.
- Proven decision-making skills and assertiveness in challenging situations.
Hybrid Opportunity
This role is likely to be on a Flexible Contract. The minimum in-office attendance is expected to be two or three times a week, but it could be more frequent depending on service demands. Therefore, candidates should live within a commutable distance.
Additional Details
Job Type: Temporary
Hours: 37 hours per week OR 4 days minimum
Days: Between Monday and Friday
Hourly Rate: 14.40ph - 16.97ph
Why choose Adecco?
- Weekly pay
- Pension scheme
- Holiday entitlement
- Perks at work - discount vouchers and points to spend!
Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
