Administration Clerk

• Job Type: Full-time
• Location: Newbury
• Salary: c£30,000 to £32,000 per annum, depending on experience

We are seeking a highly organised and efficient Administration Clerk to provide comprehensive administrative support to our client based in Newbury. This role involves a variety of tasks including email management, correspondence, diary and meeting management, and general office duties. The successful candidate will work closely with senior staff to ensure smooth operation of the office.

• Email Management:
  • Monitor, read, and electronically file emails.
  • Advise senior staff of important emails promptly.
  • Draft and reply to emails on behalf of senior staff.
• Correspondence and Communication:
  • Type letters and professional correspondence.
  • Communicate with clients and suppliers.
  • Liaise with senior staff on all work-related matters.
• Diary and Meeting Management:
  • Manage senior staff’s diary using Outlook Express.
  • Arrange meetings with clients and suppliers when necessary.
  • Prepare files and notes for meetings and weekly work plans.
• Administrative Support:
  • Handle varied requests from senior staff efficiently.
  • Oversee tasks and projects in collaboration with senior staff.
  • Learn and support service department duties alongside other team members.
• Document and File Management:
  • Use Dropbox for managing and printing relevant documents.
  • Collate supplier quotation costs and formulate quotes using Word or Excel.
  • Place purchase orders with suppliers.
• General Office Duties:
  • Answer phone calls, take detailed messages, and liaise with relevant personnel.
  • Perform standard office tasks such as filing, scanning, photocopying, etc.
  • Cover holidays and learn other roles within the office.
  • Manage deliveries as they arrive.

• Strong organisational and time management skills.
• Excellent written and verbal communication abilities.
• Proficient in Microsoft Office (Word, Excel, Outlook Express).
• Ability to multitask and prioritise effectively.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Flexibility to adapt to varied tasks and responsibilities.
• Willingness to learn new skills and support different office functions as needed

To apply for the Administration Clerk position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this position.