Accounts Payable Assistant

Practice Group / Department:

Job Description

We're Norton Rose Fulbright - a global law firm with over 50 offices and 7,000 employees worldwide. We provide the world’s preeminent corporations and financial institutions with a full business law service. At Norton Rose Fulbright, our strategy and our culture are closely entwined. We know that our expansion will mean little unless it is underpinned by truly global collaboration and we understand that pioneering work only takes place when our people have room to move and think beyond boundaries. As well as the relevant skills and experience, we're looking for people who are innovative, commercial and value the work that they do. 

Our Newcastle office is currently recruiting for an Accounts Payable Assistant, to join one of the largest finance teams in the North East. The team comprises over 60 finance professionals divided into several specialised teams that support financial operations across Europe, the Middle East, and Asia (EMEA).

The Role

The role is in a team that provides support to the accounts payable function covering a range of accounts payable tasks to ensure invoices, expense claims and payments are managed in a timely and accurate manner in line with Service Level Agreements and pre-defined verification checks.

NRF uses SAP as its ERP solution with Emburse (Chrome River) as a workflow of the input and approval of invoices and expenses. 

Key Responsibilities

• Expenses.  Reviewing expense claims in Emburse against specified criteria and completing any information required to enable accurate processing of the expense claim.  Re-routing any defined and agreed exception items to relevant approvers. 
• Invoices.  Reviewing chargeable and non-chargeable invoices in Emburse against specified criteria and completing any information required to enable accurate processing of the invoice.  Re-routing any defined and agreed exception items to relevant approvers. 
• Query Handling.  Provide support to and liaise with finance team on queries, outstanding bank reconciliation items, recharge queries and other accounts payable matters
• Automatic Payments.  Preparing payment runs in SAP using pre-defined criteria, making any adjustments as approved, and processing the payment run in SAP once approved. Subject to appropriate segregation of duties preparing manual payments using banking platforms and by agreement with finance team and business users
• Disbursements and Recharges.   Disbursements and recharges are costs that are recharged to clients of NRF.  The role may be required to manage the upload processes that may be required – receiving data for recharges, ensuring any corresponding invoices are processed, reformatting the data to enable uploads,  managing exception items, and assisting Revenue Controllers with any queries rising.

Skills and Experience Required

The individual should:

• Enjoy working as part of team, sharing knowledge and feedback with peers and managers, proactive and working towards shared goals
• Follow defined standard operating procedures whilst being able to exercise good judgement and decision making when presented with anomalies and non-standard requests and to use appropriate escalations to resolve issues promptly
• Have keen sense of responsibility and client service attitude, with the ability to work to agreed service levels
• Excellent interpersonal skills with the ability to communicate in a professional, approachable manner at all levels, and to non-Finance professionals, both verbally and in writing
• Be comfortable working within a fast-paced environment supporting both finance teams and the business in the completion of objectives

Experience required:

• Able to use Microsoft Office suite (Excel, Word and Outlook) (essential)
• A working knowledge of a finance function, with experience in accounts payable (preferred)
• Knowledge of SAP, Emburse or other invoice/expense workflow solution (preferred)
• a multinational, professional services environment (preferred)

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Diversity, Equity and Inclusion

To attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential. Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people’s health and overall wellbeing. Find more about Diversity, Equity and Inclusion here.

We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations, please let us know here.