Executive Assistant

BMC Recruitment Group are currently recruiting for a Personal/Executive Assistant to join our client who are an award-winning group of financial services and technology companies based in Newburn, Newcastle Upon Tyne.

Key Benefits they offer:

• Salary based on experience - £28,000 to £32,000
• Full-time permanent position
• Working Hours - Monday to Friday 8:30am - 5:30pm (1hr Lunch) (Flexible with starting hours)
• Hybrid Working - There will be some hybrid working based on the executive reporting into
• Free on-site parking
• 30 days annual leave, including bank holidays (increases with length of service)
• Company pension contribution (increases with length of service)
• Financial Services Academy - Allowing employees to develop their career within the wealth management sector
• Company/team events throughout the year

Your Duties & Responsibilities include:

1. Diary and Calendar Management
   • Schedule and manage appointments, meetings, and events for the executives
   • Coordinate travel arrangements, including flights, accommodation, and transport.
2. Communication
   • Serve as the first point of contact, handling phone calls, emails, and correspondence.
   • Draft, edit, and proofread documents and reports on behalf of the executive.
3. Administrative Support
   • Prepare meeting agendas, take minutes, and follow up on action items.
   • Ensure that the executive is prepared for meetings with the necessary documents and background information.
4. Task Coordination
   • Work closely with other departments or external parties to coordinate specific projects.
5. Confidentiality
   • Handle sensitive information with discretion and ensure that confidential documents are secured at all times.
6. Project Management
   • Assist with specific projects, ensuring deadlines are met and deliverables are produced to a high standard.

You will need:

1. Experience and Education
   • Minimum of three years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
2. Skills and Competencies
   • Strong organisational and time management skills.
   • Excellent written and verbal communication abilities.
   • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools (Outlook, Google Calendar).
   • Ability to prioritise tasks and work efficiently in a fast-paced environment.
3. Personality and Attributes
   • High level of integrity, discretion, and professionalism.
   • Strong interpersonal skills and ability to work with a variety of personalities.
   • Ability to handle stress and work under pressure.
4. Additional Qualifications
   • Flexibility to work outside regular business hours when necessary.
   • Must be detail-oriented and have the ability to multitask effectively.