HR Assistant

Are you an experienced HR Administrator eager to expand your expertise within a small, supportive team? Sarah McKenna HR is thrilled to present an exclusive opportunity for an HR Assistant on an 18-month fixed-term contract based in Newcastle. This role is ideal for someone passionate about professional growth in a collaborative environment and ready to make a real impact.

As an HR Assistant you will play a vital role in supporting the HR team with a variety of transactional activities. This will include supporting with generalist day-to-day and cyclical processes and activities.

The role will involve all aspects of HR generalist support and will include the following responsibilities:

• Assisting the HR team in providing an effective and efficient HR administration service to the organisation and all stakeholders
• Daily management of our in house HRIS system, taking a proactive approach to its management and accuracy
• Producing regular reports to provide insightful business information to the Head of HR
• Managing employee absence on a daily basis, relaying information to relevant line manager, updating and escalating any issues to the Head of HR
• Managing the HR inbox as the first point of contact for all queries and responding promptly and professionally, escalating any issues to the Head of HR
• Developing robust HR administration processes to support the organisation in achieving key objectives with a focus on continuous improvement
• Assisting with employee engagement activities and initiatives in line with overall people plans and strategy
• Ensuring effective communications within and between teams, be involved in and participate in discussions and meetings as requested
• Managing all recruitment administration in relation to contracts; offers and ensuring all related employment documentation is received and completed
• Assisting with pre-employment/starter activities, such as formal offers ensuring the full onboarding journey is fulfilled and in line with standard processes
• Assisting with leaver activities, such as sending out acknowledgment letters, updating the HRIS system and relevant tracker documentation in line with standard processes
• Assisting the Head of HR with guidance documents related to processes, policies and procedures
• Supporting with HR projects as and when required

In addition to having a positive and supportive attitude with the ability to work flexibly and cooperatively with others, the successful candidate must have the following:

• CIPD Level 3 qualification (or working towards the accreditation).

• A minimum of 12 months experience in an HR Administrative role.

• Excellent IT skills, including competent use of Microsoft Office 365.

• Be highly organised with great attention to detail.

• Be self-motivated, show initiative, and work well as part of a small team.

• Be able to adopt a structured and methodical approach to tasks.

This is an exciting 18-month fixed-term role designed to give a dedicated HR Administrator the opportunity to expand and deepen their HR skills and expertise. The role is hybrid, so would require a self-motivated, proactive professional, comfortable working independently but with the confidence to ask for support where needed.

If you would like to learn more about this role, please get in touch for a confidential conversation.