HR Assistant

Job Title: HR Assistant
Department: Human Resources
Reports To: HR Manager or HR Director
Location: Newcastle upon Tyne
Job type: Permanent
Package: 28k per annum, pension, 25 days holiday per year, free onsite parking, potential to work a 4 day week Monday-Thursday after a short qualifying period

The company:
Our client is a UK-based manufacturer specialising in metal pressings, production, fabrication, assembly, painting and customised turnkey solutions. From their cutting edge site in the North East, they provide a wide range of design and manufacturing solutions to OEMs and tier one clients in the engineering, automotive and off-highway industries.

Job Overview:
The HR Assistant will provide administrative support across various HR functions, including recruitment, employee relations, performance management, and HR recordkeeping. The role involves assisting with the efficient operation of the HR department while ensuring compliance with company policies and relevant labour laws. The ideal candidate will have strong organizational skills, a keen eye for detail, and the ability to handle sensitive information confidentially.

Key Responsibilities:
Recruitment and Onboarding:
* Assist with the recruitment process, including posting job ads, screening resumes, and scheduling interviews.
* Coordinate and manage new employee onboarding, including preparing induction materials and ensuring completion of necessary documentation.
* Assist with background checks, reference checks, and employment verifications for new hires.
HR Administration:
* Maintain accurate and up-to-date employee records (personal details, job history, training, etc.).
* Assist in the preparation of HR reports, presentations, and other documents as needed.
* Manage and update employee files in accordance with company policies and legal requirements.
* Coordinate training and development programs and track employee attendance.
Employee Relations:
* Serve as a point of contact for employee inquiries regarding HR policies, benefits, and other HR-related matters.
* Assist in the management of employee benefits, including health insurance, pension, and leave entitlements.
* Support employee engagement initiatives and assist in maintaining a positive workplace culture.
Compliance and Documentation:
* Ensure HR practices comply with employment laws and company policies.
* Maintain up-to-date knowledge of HR legislation and best practices.
* Assist with audits, data entry, and other compliance-related activities.
Payroll and Benefits:
* Support the payroll team with data collection for payroll processing (attendance, overtime, etc.).
* Assist in benefits administration and updates (e.g., insurance enrolment, leave records).
* Maintain records of employee absences, sickness, and leave requests.
General Administrative Support:
* Provide general administrative support to the HR department, including organizing meetings, managing calendars, and scheduling appointments.
* Assist with organizing company events, employee surveys, or other HR-related initiatives.
* Manage office supplies and HR-related documentation.

Qualifications:
* Proven experience as an HR Assistant or in a similar administrative role within HR is advantageous.
* Knowledge of HR processes
* Proficiency in Microsoft Office (Excel, Word, Outlook).
* Excellent communication skills, both written and verbal.
* Strong organizational and time-management skills, with the ability to manage multiple tasks efficiently.
* High attention to detail and accuracy.
* A certificate or qualification in Human Resources (e.g., CIPD, SHRM) is desirable, not essential
Personal Attributes:
* Professional, approachable, and confidential.
* Ability to work effectively within a team and independently.
* Strong problem-solving skills and initiative.
* Positive attitude and willingness to take on new challenges.
* High degree of integrity and discretion in handling confidential information.
* Working Conditions:
* Office-based position.
* Standard office hours with occasional overtime during peak periods (e.g., recruitment or performance review times).

Should you require any support or assistance, please contact your local Gi Group office.

Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, pledge members for Neurodiversity in business, Disability committed members, Silver status pledge members for the Armed Forces Covenant, and Bronze trail blazers for Racial Equality matters.

Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited, Grafton Professional Staffing Limited, Encore Personnel Services, Gi Group Ireland Limited and Kelly Services (UK) Ltd. Gi Group Ireland Limited are acting as an Employment Agency in relation to this role.

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