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Are you an organised and detail-oriented individual with a passion for working in a professional services environment? Located in the heart of Newcastle city centre, seeking a dedicated Legal Secretary to support our dynamic team. In this role, you will play a crucial part in ensuring the smooth operation of our housing department, working closely with partners and fee earners. If you have excellent communication skills, proficiency in legal documentation, and a proactive attitude, we would love to hear from you!
KEY RESPONSIBILITIES
Working within the housing department, key responsibilities include:
- Organising and prioritising workloads in collaboration with fee earners.
- Managing the fee earner's diary and being aware of their daily commitments.
- Preparing incoming and outgoing correspondence.
- Notifying and coordinating with fee earners about any changes in workload priorities.
- Opening and closing files, ensuring compliance with money laundering documentation and firm policies.
- Liaising with clients and taking instructions under the supervision of fee earners.
- Preparing, submitting, and downloading property searches.
- Drafting, amending, and finalising legal documents and reports as directed.
- Preparing and collating engrossments for execution and completion.
- Submitting Stamp Duty Land Tax forms via the SDLT website.
- Interfacing with the Land Registry.
- Assisting with the preparation of monthly bills.
- E-filing all documents and correspondence.
- Using precedents to draft documents as directed.
- Coordinating with the Housing Department Administrator for room bookings, accommodation, and travel arrangements.
- Setting out-of-office greetings and managing email messages when fee earners are unavailable.
KEY ATTRIBUTES/SKILLS
- Highly organised with strong attention to detail and a positive attitude.
- Advanced proficiency in Microsoft Office Suite.
- Experience with Searches, Land Registry, and Stamp Duty Land Tax interfaces.
- Excellent IT skills, including document management systems.
- Fast and accurate typing skills.
- Proficient in document preparation, including formatting, table of contents, formulas, track changes, and document comparison.
- Self-motivated and able to work independently.
- Strong organisational skills.
- Excellent communication and interpersonal skills.
- Ability to prioritise tasks and meet deadlines.
- Professional and efficient telephone manner.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
