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Rewards and Benefits on Offer
- Immediate start date.
- Permanent role.
- Varied and interesting job role.
- Great resources.
- Great team culture.
- Any support required is provided.
The Company you will be working for;
Our client is an established and successful company based in Newcastle. They are currently looking for a HR & Payroll Assistant to join their team. If you are interested and meet the person specification of the job role, please apply below.
The Job You’ll be Doing;
- Input and process data into the payroll software (Cintra) for the monthly payrolls (including starter and leavers).
- Ensure that managers have corrected any anomalies in the Time and Attendance system, weekly, to ensure the correct data is held within the Time and Attendance system (Softworks) for processing at month end into Payroll system.
- Structure and Upload Time and Attendance system report in Payroll software.
- Process other absences in line with statutory entitlement ensuring the correct payments are assigned to the right absences.
- Process adhoc payments through the payroll as and when necessary.
- Process court orders, attachment of earnings and any ad hoc deduction necessary and in line with agreements.
- Deal with any employee queries following payslip distribution (online)
- Prepare BACS transmission for submitting to bank.
- Administer Monthly payments reports: pension, Union etc.
- Month end payroll reports/reconciliation.
- Administer pension scheme, ensure auto-enrolment assessments are carried out and prepare of the pension file for transfer to scheme provider.
- HMRC account reconciliation ready for payment.
- Input general employee information on the electronic HR/Time & Attendance system 'Softworks,’ and ensure any updates are corrected in a timely manner.
- Process and monitor sickness absence in line with the company sick pay policy and/or statutory guidelines
- Maintain weekly KPIs including Overtime cost, Agency spend
- Maintain monthly KPIs including Sickness Figure, Headcount and Monthly Overtime costs.
- Attend and support Sickness Absence Reviews
- Provide Line Managers with first line level HR advice and support
- Responsible for accurate and timely processing of agency weekly timesheets
- General filing
- Process reference requests as and when received.
About You;
- Previous experience in a similar role
- Previous experience processing time and attendance information and in particular, dealing with a variety of shift patterns.
- Experience of a Manufacturing environment would be advantageous
- Must be IT Proficient, including the use of excel spreadsheets, word and database.
- Although not essential, experience of using Cintra payroll will be advantageous.
- An understanding of GDPR guidelines is required along with a professional demeanour around confidentiality.
- Proactive approach, able to build relationships
- Comfortable on a shop floor
- Commitment to excellent customer service (strong written and communication skills are essential
- Attention to detail; high accuracy across data entry and reporting
- Comfortable working to deadlines and at times, under time constraints
- Highly motivated to drive efficiency and continuous business improvement
- The ability to work to tight deadlines and where required, the flexibility to be able to work additional hours when necessary.
