Team Coordinator

We are recruiting for a Team Coordinator for a leading Defence organisation based in Newport. This is a hybrid role with 3 days a week onsite, 2 days WFH.

This role will require you to attend meetings in the UK and Europe so you must be able to travel.

Job Specification

You will join the Cyber Security Innovation team, reporting to the Head of Cyber Innovation. The team belongs to the Corporate Digital Security Office, led by the Chief Digital Security Officer (CISO).

You will undertake a wide range of administrative and project support activities to facilitate the efficient operation of the department, and will be accountable for activities in each of the following areas:

• Reporting:
  • Using Google Workspace and other software to produce and maintain correspondence, documents, records, spreadsheets and presentations;
  • Devising and operating coordination and management systems to track team information and enable reporting;
• • Collecting and maintaining team information such as staff activities, Key Performance Indicators (KPI) and project status;
  • Producing periodic reports including budget, KPIs and management topics.
• Procuring:
  • Managing team consumable supplies;
  • Managing procurement activities;
  • Tracking purchasing, collection, shipping and spend.
• Coordinating:
  • Connecting with other departments (e.g., Procurement, other Digital Security teams) on operational and collaborative topics, on behalf of the Head of Cyber Innovation;
  • Providing assistance to the Head of Cyber Innovation;
  • Managing diaries and appointments, facilitating meetings, to include people scheduling and room / facilities bookings;
  • Organising travel, logistics and training courses for all team members;
  • Arranging both in-house and external events.

Skills/Experience

• Proven administrative or assistant experience
• Knowledge of office management and systems procedures
• Excellent time management skills and ability to multitask and prioritise work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organisational and planning skills
• Proficiency in standard productivity tools

This is an umbrella contract, the role is Inside IR35