Facilities Coordinator

Culture - Everyone Matters.

Everyone has a voice and the chance to make a difference. Their training ensures everyone has the opportunity to gain funded professional qualifications and continuous personal development. Teamwork is a fundamental part of how they work and as a collective unit we focus on achieving their goals together. Having fun, working hard and sharing in the company’s success ensures they keep true to their ethos.

This client is passionate about training within their organisation. Their employees are able to progress their professional qualifications and continually develop their skills within the industry.

With roots firmly in repair and construction, dealing with unusual and sometimes unconventional projects, they have set out to become a repair and construction company with a real difference.

They are members of the Charted Institute of Building (CIOB) and undertake professional qualifications within the membership to expand knowledge and experience in the industry. Their staff members also undertake examinations and progression through the Charted Institute of Insurance (CII) and other professional bodies dependent on the role.

JOB TITLE: Facilities Coordinator

REPORTS TO: Business Operations Manager

TEAM: Operations

We are looking for a Facilities Coordinator to help maintain a secure and well-functioning work environment.

Part of your job will be to check the internal building on a regular basis and identify needs for repairs and make it happen.

This will be an incredibly varied hands-on role where no two days are likely to be the same.

Ultimately, you will help the employees, customers and guests get the most out of the facilities.

To be successful in this role, you should be well-organised and able to prioritise multiple issues. You should also have good knowledge of basic office equipment and be able to communicate in a professional manner on the phone.

RESPONSIBILITIES:

Carry out regular maintenance of equipment, site, and internal systems (e.g. heating system, alarms, security cameras)

Deal with any repairs/change required in rooms and furniture

Order and restock office and kitchen supplies including vending machines/coffee machines

Oversee the schedule for cleaning the building

Monitor activities that happen outside the building, such as proper waste disposal and recycling

Fix minor malfunctions in office equipment

Go out to sites/building merchants to pick up/drop off ordered stock

Keep track of regular and ad-hoc facility expenses

Maintain an updated record of invoices from external partners (e.g. suppliers)

Ensure compliance with health and safety regulations

Assist with any ad-hoc duties relating to the facilities that arise on site

PERSON SPECIFICATION:

• Positive attitude
• Confident communicator face to face and over the telephone
• IT Literate
• Practical/DIY skills
• Well-organised
• Sound judgement and the ability to think quickly during emergencies
• Ability to work on own initiative and manage own workload as well as add real value to the team
• Full driving licence
• Work experience as a Facilities Coordinator or similar role is desired
• Familiarity with office equipment is desired
• Understanding of safety regulations in offices is desirable

HOURS OF WORK: 8.45 - 5.00pm Monday to Friday - 45 mins lunch break

HOLIDAY: 25 days plus bank holidays, an extra 16 hours of time off in lieu taken at no more than two-hour slots which equates to the total of 27 days plus bank holidays. An additional day is also given for your Birthday if it falls on a weekday.

BENEFITS: Excellent progression. Company pension which increases with time served, an industry leading maternity policy, £500 wellbeing payment at annual review, loyalty bonus at milestone years, Support to continue training and paid for professional qualifications, access to a Rising Stars programme and equal support for mental and physical wellbeing.

HEALTH & SAFETY:No current issues to report on site