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Our client is seeking a Legal Secretary -Conveyancing to join their busy team in their Northampton office. The ideal candidate will work alongside an experienced fee earner in a busy conveyancing environment assisting on a varied caseload including freehold/leasehold sales & purchase, re-mortgage, transfers of equity, right to buy and shared ownership schemes.
Responsibilities include, but not limited to:
- Dealing with queries raised by clients, solicitors, lenders and estate agents, whether face to face, by telephone or by email.
- Making detailed attendance notes of all correspondence.
- Opening and closing files on our CMS.
- Taking Client instructions, carry out AML checks, source of funds and gifts checks etc.
- Ensuring files on CMS are updated with all correspondence.
- Applying GDPR and SRA regulations, following Lexcel and firm procedures.
- Administrative support (including photocopying and scanning etc).
- Preparing quotes to clients.
- Drafting completion statements.
- Requesting mortgage redemption figures and mortgage advances.
- Assist Fee Earner in preparing report on title, report on mortgage and search report for clients.
- Issuing sale contracts.
- Replying to sales enquiries on freehold and leasehold properties.
- Ordering searches online.
- Setting up completions.
- Post completion admin. (Drafting AP1s, Using Land Registry portal to submit registration applications, reply to requisitions, Generate Stamp Duty Land Tax calculations and submit applications).
- Preparing and submitting invoices, receipts and payments to the finance team.
- Occasional reception cover.
Requirements for this role include:
- A previous background in a conveyancing department.
- Proficiency in English and good numerical accuracy.
- Excellent administrative and organisational skills.
- Ability to manage multiple activities and work under pressure.
- A positive, professional and approachable demeanour.
- Excellent work ethic and attention to detail.
- Good IT skills; knowledge of a Case Management System and excellent keyboard skills.
- Outstanding communication.
Benefits:
- 26 days holiday plus bank holidays
- Monthly holiday bonus scheme
- Comprehensive training and development opportunities
Working Hours:
Monday to Friday 9:00 - 5:15
