Logistics Administrator

Job Title 

Logistics Administrator

Days of Work 

Monday to Friday

Hours of Work 

08:00-16:15 and 08:00-13:45 (Friday) Flexi hours

Department  

Logistics

Key Objectives

To carry out all duties in timely, safe and responsible manner in accordance with the current procedures and fulfil all operational objectives to the level expected by the Company.

Duties

• Lodging Import declarations in ASM Sequoia / CDS
• Preparing clearance advice for freight forwarders
• Updating the Import MSS report
• Compiling and storing Customs Clearance packs
• Raising GRS sheets for upcoming deliveries
• Raising GRN's for received purchase orders
• Updating the item usage report
• Scanning and storing documentation into Docuware (For both Purchasing / Warehouse
• Admin)
• Amending the system with supplier delays
• Updating Logistics KPI’s
• Checking supplier Packing Lists / Commercial Invoices and where necessary, updating the system
• Raising Manufacturing Orders
• Creating new vendors in the system
• Processing new part numbers
• Any additional administration tasks as required
• Offer any operational feedback to support improvements to the Quality Management System.

Required Experience and Skills Set

• Previous experience with submitting customs declarations would be ideal.
• Strong IT skills, particularly with Excel.
• Ability to communicate internally at all levels.
• Must be flexible, organised and have the ability to work under pressure.
• Possess the ability to self motivate and work on their own initiative. The position may demand that the individual needs to work independently from the team however, remaining a team player as well.
• Must have the ability to adapt to ever changing procedures, internal and external.
• To demonstrate flexibility in your approach to new duties by supporting the needs of the business.