Property Administrator

Are you are looking to develop your career in an administrative role in an interesting and varied role? NO legal or conveyancing experience required.

Our client, based in Northampton require a Property Administrator to join their busy team. Assisting the conveyancing team to provide a quality service with a customer service focus.

Responsibilities:

• Open files on both the case management system and accounts system.
• Provide quotations to clients and record on any referral spreadsheet.
• Issue secondary forms to client, diarise and chase if necessary.
• Carry out Bankruptcy searches via the Land Registry Portal.
• Request, diarise and chase any redemption figures.
• Acknowledge contract papers and apply for searches.
• Import search results to Intelliworks and print first page of report as evidence result is back.
• Ensure all referral reports are up to date on a daily basis.
• Attend to any office administration requested to include post, filing, account balances and file closures.
• Prepare and issue contract papers to the buyers’ solicitors.
• Provide regular updates to clients, Estate Agents, and other solicitors.
• Answer the phones in a timely manner.
• Deal with all contacts in professional manner.
• Ensure secondary forms, Identification, and Source of Funds information is received by client at early stages of the transaction.
• Ensure all checklists are kept up to date.
• Perform conflict checks and import results, refer to Case Handler if not a passed result.
• Download Office Copy Entries and any filed documents from the Land Registry Portal.
• Perform conflict checks.
• Action Memorandum of Sales and send our initial letters to sellers and buyers’ solicitors.
• Request contract papers from the sellers’ solicitors, diarise and chase if necessary.
• From time to time, as required it may be necessary to carry out extra duties in addition to those listed above.